UNCLASSIFIED
ROUTINE
R 171318Z MAR 17
FM SECNAV WASHINGTON DC
TO ALNAV
INFO SECNAV WASHINGTON DC
CNO WASHINGTON DC
CMC WASHINGTON DC
BT
UNCLAS

ALNAV 011/17

MSGID/GENADMIN/SECNAV WASHINGTON DC/-/MAR//

SUBJ/UPDATED DEPARTMENT OF THE NAVY CONFERENCE GUIDANCE//

REF/A/SECNAV/YMD:  20150727
REF/B/ALNAV 046/16
REF/C/OSDDCMO/YMD:  20160626
REF/D/PL 114-113 Section 739
REF/E/DOD 5500.07-R/17NOV2011
NARR/REF A is delegation of conference approval authority signed 27 July 
2015.  REF B is ALNAV 046/16 DTG 271745Z JUN 16.  REF C is Department of 
Defense Conference Guidance Version 4.0.  REF D is Consolidated 
Appropriations Act, 2016.  REF E is the Joint Ethics Regulation.

RMKS/1.  The purpose of this All Navy (ALNAV) message is to update Department 
of the Navy (DON) conference management policy.

2.  References (a) and (b) are hereby canceled.

3.  All DON Organizations are directed to comply with the requirements of 
reference (c).  Deputy Under Secretary of the Navy (Management) (DUSN (M)), 
Chief of Naval Operations (CNO), and Commandant of the Marine Corps (CMC) are 
directed to provide implementing guidelines to their subordinate commands and 
organizations no later than 1 July 2017.  A copy of the implementing 
guidelines must be provided to DUSN (M).

4.  The following clarifying information is provided:
    a.  Tier 2 for the DON includes CNO; CMC; DUSN (M); Vice Chief of
    Naval Operations (VCNO); Assistant Commandant of the Marine Corps
    (ACMC); Department of the Navy/Assistant for Administration (DON
    /AA); Director, Navy Staff (DNS); Director, Marine Corps Staff
    (DMCS); Navy and Marine Corps commands headed by a two-star or
    higher Flag Officer (FO), General Officer (GO), or Senior Executive
    Service (SES) at the Tier 2 level; and critical FO/GO commanders
    designated by DNS, DMCS, or DON/AA.
    b.  Conferences which have historically exceeded $100K across the
    DON:
        (1) DON-hosted conferences and attendance at non-Department
        of Defense (DoD) hosted conferences which have historically exceeded
        $500K require approval by the Secretary of the Navy (SECNAV) or the
        Under Secretary of the Navy (UNSECNAV).
            (a) Requests must be submitted to DON/AA via the chain of
            command no later than 60 days prior to the conference start
            date.  This allows for proper review and submission to SECNAV
            /UNSECNAV 30 days prior to the start of the conference.  
Exceptions
to the 60-day submission requirement will be considered on a 
case-by-case basis, and should include justification for the late
            submission.
            (b) Conferences hosted by DON organizations with
            estimated costs exceeding $500K must include a paragraph stating
            that exceptional circumstances exist whereby such a conference is
            the most cost-effective option to achieve a compelling purpose.
        (2) DON-hosted conferences and attendance at non-DoD hosted
        conferences which have historically exceeded $100K but are under
        $500K require approval by a Tier 2 official, as defined in paragraph
        4a.
            (a) Further delegation is not authorized.
            (b) Navy and Marine Corps commands not designated as a
Tier 2 approval authority in this ALNAV will submit their 
requests to the first Tier 2 approver in their chain of command.  
Secretariat organizations will submit their requests to DON/AA.
        (3) DON/AA will maintain an Over $100K list of non-DoD hosted
conferences which historically have exceeded $100K across the 
DON.
            (a) The list will be updated annually and will be
            available in Taskers and on the DON/AA SharePoint site at https:/
            /portal.secnav.navy.mil/ orgs/DUSNM/DONAA/CPEM/SitePages/DON
            %20Conferences.aspx.  Periodic updates will be made as additional
            information becomes available.
            (b) Conferences which have historically exceeded $500K
and require approval by SECNAV/UNSECNAV are highlighted in blue 
on the Over $100K list.  See paragraph 4b(1)(a) of this ALNAV for
            submission dates.
        (4) Organizations should continue to submit requests
        according to current practice until directed otherwise.
    c.  Conference approval authorities are authorized to provide one
    -time approval for recurring DON-hosted conferences within the limits
    of their approval authority.
        (1) One-time approvals must identify control conditions for
        continued approval, e.g., cost limits, attendance limits, duration
        limits, and location restrictions.
        (2) Actual conference execution is subject to reporting
        requirements identified in paragraph 5 of this ALNAV.
    d.  DON-hosted conferences include those co-sponsored with a non
    -DoD organization.  Per reference (e), DON organizations should
    execute a Memorandum of Understanding or Agreement if co-sponsoring
    with a non-Federal entity.  Co-sponsorship agreements should be
    reviewed by servicing legal counsel prior to submission.
    e.  Attendance at DoD-hosted conferences (e.g., Army, other DON)
    does not require approval from a DON conference approval authority,
    unless required by DON/AA (Secretariat), DNS, or DMCS.  Attendees
    must coordinate with the hosting Services conference point of
    contact for accounting and reporting purposes.
    f.  Exemptions.  Per reference (c), if an event is determined to
    be exempt from conference approval requirements, such determination
    must be approved by a GO/FO/SES with advice of servicing legal
    counsel.  A GO/FO/SES, with advice of servicing legal counsel, may
    issue blanket exemptions for recurring events.

5.  Reporting
    a.  All DON organizations who host conferences with costs in
    excess of $20K must comply with the reporting requirements of
    references (c) and (d).  See reference (c) for the list of
    conference expenses to be included.  Please note that attendance by
    other DoD personnel (non-DON) must be included in the cost estimate.
    b.  Organizations hosting a conference over $20K must identify a
    Conference Reporter who will be responsible for reporting conference
    information to the DoD.  The identified Conference Reporter must go
    to the DoD Conference Tool site and request access as a Conference
    Reporter.  Link is:  https://eitsdext.osd.mil/sites
    /DoDConferenceTool/Pages/home.aspx.  Per DoD policy, all Conference
    Reporters must be approved by the Tier 1 (SECNAV/UNSECNAV)
    representative who is DON/AA.  Requesting access to the Tool will
    send an email request to DON/AA.
    c.  Hosting organizations must comply with all reporting
    timelines identified in references (c) and (d).

6.  Effective date.  This delegation is effective immediately.
DON/AA, DNS, and DMCS are directed to coordinate approval of pending 
conference requests with subordinate organizations.

7.  Points of contact
    a.  DUSN (M), DON/AA, Navy Secretariat:  Sharon Williams,
    sharon.williams@navy.mil, (703) 693-0991 or Rodman Sansone,
    rodman.sansone@navy.mil, (703) 695-2526.
    b.  DNS:  CDR Sean Butts, sean.butts@navy.mil, (571) 256-9816 or
    LT Mary Maher, mary.maher@navy.mil, (703) 693-1012.
    c.  DMCS:  Robert Prewett, robert.prewett@usmc.mil, (703) 697
    -1668 or Lynette Rollerson, lynette.rollerson@usmc.mil, (703) 695-4798.

8.  Released by Sean J. Stackley, Acting Secretary of the Navy.//

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