RTTUZYUW RUEWMCS0000 0591843-UUUU--RUCRNAD ZNR UUUUU R 281843Z FEB 14 FM CNO WASHINGTON DC//DNS// TO NAVADMIN INFO CNO WASHINGTON DC//DNS// BT UNCLAS//05000// NAVADMIN 046/14 MSGID/GENADMIN/CNO WASHINGTON DC/DNS/FEB// SUBJ/OPNAV DIRECTIVES, FORMS AND INFORMATION MANAGEMENT CONTROL PROGRAMS// REF/A/TITLE 44 U.S.C. SECTION 35// REF/B/TITLE 5 U.S.C. SECTION 552// REF/C/32 C.F.R. TITLE 32, SUBTITLE A, CHAPTER VI, SUBCHAPTER A, PART 700, SUBPART A, SECTION 700.106// REF/D/OMB Directive M-10-06// REF/E/DOC/OPNAV/13JUN2005// REF/F/DOC/SECNAV/1DEC2005// REF/G/DOC/SECNAV/1DEC2005// NARR/REF A IS TITLE 44 U.S.C. SECTION 35, PAPERWORK REDUCTION ACT. REF B IS TITLE 5 U.S.C. SECTION 552 FREEDOM OF INFORMATION ACT. REF C IS 32 C.F.R. TITLE 32, SUBTITLE A, CHAPTER VI, SUBCHAPTER A, PART 700, SUBPART A, SECTION 700.106, NAVY REGULATIONS - CONTROL OF ADMINISTRATIVE REQUIREMENTS. REF D IS OMB DIRECTIVE M-10-06, OPEN GOVERNMENT DIRECTIVE. REF E IS OPNAVINST 5215.17, NAVY DIRECTIVES ISSUANCE SYSTEM. REF F IS SECNAV M-5213.1, DEPARTMENT OF THE NAVY FORMS MANAGEMENT MANUAL. REF G IS SECNAV M-5214.1, DEPARTMENT OF THE NAVY INFORMATION REQUIREMENTS (REPORTS) MANUAL. RMKS/1. Director, Navy Staff - Directives, Forms and Information Management Control Branch (DNS-15) was established in the interest of references (a) through (d). Policy contained within calls for transparency and efficiency in government through management of policy, forms and information collections. Adherence to these programs is mandatory. 2. Directives Management: Directives establish policy, define roles and responsibilities and provide authority for forms and information collections. In accordance with reference (e) directives should, but are not limited to: a. be essential to the effective administration or operation of activities concerned; b. have the widest distribution and availability; c. not duplicate directives from higher authority; d. not establish undue administrative burden; and e. abide by required style and formatting requirements. OPNAV directives are formally published on the Department of the Navy Issuances Web site http://doni.documentservices.dla.mil and questions about Office of the Chief of Naval Operations (OPNAV) directives may be sent to sn_op_directives@navy.mil. Commands that originate and or sponsor directives shall have personnel complete the following directives training modules on Navy Knowledge Online https://www.nko.navy.mil DOR-END-1.0 (Essentials for Navy Directives) and DOR-SDFSC-1.0 (Specific Directives Formatting and Special Cases). 3. Forms Management: Forms are the most efficient method to transmit like data in both human and machine readable formats. Forms should never be issued as "templates" or "formats", shall be reviewed against the legal requirements for data collected, and must contain proper classification markings and supersession statements. In accordance with reference (f) forms should, but are not limited to: a. contain neutral non-offensive language; b. be created in keeping with needs for assistive technology (508 compliance); c. not duplicate higher level forms; d. have clear and logical layouts; e. be linked to at least one authorizing document; and f. abide by all requirements on collection and use of controlled and sensitive information. All forms within the Department of the Navy (DON) are to be formally published on the Naval Forms OnLine Web site htps://navalforms.documentservices.dla.mil/web/public/home and questions about DON forms may be sent to opnav.donforms.dns51@navy.mil. Commands that originate and or sponsor forms shall have personnel complete the following forms training modules on Navy Knowledge Online https://www.nko.navy.mil DOR- GFMGFUT-1.0 (General Forms Management, General Forms User Training) and DOR- GFMFMOT-1.0 (General Forms Management, Forms Management Officer Training). 4. Information Management Control: Information Management Control has been historically called "Reports Control" in the Navy. The name "Reports Control" is misleading as this program is the umbrella program for information management and is concerned with the establishment of information requirements and the evaluation of the human and material cost associated with each information collection activity. Information requirements fall into one of two categories; authorized and unauthorized. Authorized collections may be exempt, excepted and symbolized. Exempt and excepted information requirements are those that align with predetermined elements defined in reference (g) and are not immediately required to go through cost- to-benefit analysis. Symbolized collections are required to go thorough cost-to-benefit analysis and if approved are assigned a control number and are approved for up to three years. In accordance with reference (g) information requirements should, but are not limited to: a. be reviewed by a subject matter expert to ensure compliance with all statutory requirements; b. be identified in the command's information collections index; c. not duplicate another information requirement in the DON, DoD or Federal government; d. only collect information that meets current active requirements; e. be established with a minimum of impact; and f. be linked to at least one authorizing document. 5. DNS-15 is working to maintain accurate and up to date OPNAV directives, forms and information requirements indexes. In keeping with this aim, a comprehensive review of all directives older than 5 years as well as a zero- based review of all OPNAV forms are currently underway. 6. In order to enhance enterprise awareness of requirements on directives, forms and information collections, DNS-15 will be providing a series of training and information sessions using Defense Connect Online https://www.dco.dod.mil/content/connect/meetings/en/log_in.html virtual meeting room platform. Training announcement memorandums will be sent to all echelon 1 and 2 commands for further dissemination to subordinate commands. 7. Overview material about these programs may be downloaded from https://doni.documentservices.dla.mil/General%20Items/DNS- 15%20Programs%20Overview.pdf. This information is intended for widest distribution and is relevant to all Naval personnel. 8. Released by Vice Admiral S. H. Swift, Director, Navy Staff.// BT #0000 NNNN