UNCLASSIFIED ROUTINE R 231648Z OCT 17 FM CNO WASHINGTON DC TO NAVADMIN INFO CNO WASHINGTON DC COMNAVRESFORCOM NORFOLK VA BT UNCLAS PASS TO OFFICE CODES: FM CNO WASHINGTON DC//N1// INFO CNO WASHINGTON DC//N1// COMNAVRESFORCOM NORFOLK VA//N1/NO1A// NAVADMIN 254/17 MSGID/GENADMIN/CNO WASHINGTON DC/N1/OCT// SUBJ/SELF SERVICE RECORD OF EMERGENCY DATA AND DEPENDENCY APPLICATION REGIONAL PHASED IMPLEMENTATION SCHEDULE AND TRAINING AVAILABILITY// REF/A/MSG/CNO WASHINGTON DC/051859ZFEB09// AMPN/REF A IS NAVADMIN 043/09, MANDATORY USE OF THE NAVY STANDARD INTEGRATED PERSONNEL SYSTEM (NSIPS) ELECTRONIC SERVICE RECORD (ESR).// RMKS/1. This NAVADMIN announces the phased implementation of self- service capability in the Electronic Service Record (ESR) within Navy Standard Integrated Personnel System (NSIPS) for processing emergency contact and dependency information. Training for specific regions, along with self-paced or individual training, is conducted by region and as operational schedules permit over the next 24 months. Updated processes and command requirements are also added for clarification. These new capabilities are interim enhancements to our legacy systems, while the new systems and processes of Sailor 2025 are finalized. 2. Updated Process for Sailors: a. The data for Record of Emergency Data (RED) and Dependency Application (DA) currently resides on the NAVPERS 1070/602, Dependency Application/Record of Emergency Data, that is most commonly known as the Page 2. This current single process has been separated into two documents, the Dependency Application (NAVPERS 1070/602) and Record of Emergency Data (DD Form 93). The digitally signed DD Form 93 is transmitted directly to the Official Military Personnel File (OMPF) and the DA is submitted for review through a workflow. This will eliminate personally identifiable information (PII) violations that resulted from the co-processing of RED and DA information. b. RED initiative is a self-service capability for Active and Reserve members to manage their own record of emergency data. Service members can enter or update emergency data and generate a DD Form 93 for digital signature with their common access card (CAC). Once digitally signed and submitted by the Service member, the form is electronically sent to the OMPF of the Service member. c. DA initiative is a self-service capability for Active and Reserve members to enter or update dependency data and generate a NAVPERS 1070/602 form for electronic signature with their CAC. Once digitally signed and submitted by the Service member, the transaction will flow electronically to the servicing personnel office for review and approval. The servicing personnel office will process all pay and entitlements associated with the new DA and electronically submit the form to the OMPF of the Service member. A review by servicing personnel office representatives is required because changes to the DA form may impact the pay and allowances of a Service member. This new capability also includes the ability to upload supporting documentation in the form of scanned PDF files. 3. Updated Process for Commands. Command Pay and Personnel Administrators (CPPA) are required to request the Command RED and DA user role for the unit identification code(s) (UIC) they manage. The Command RED and DA user role will provide the command direct access to monitor pending transactions and review various RED and DA reports and metrics. Electronic reports provide command visibility to ensure Sailors are in compliance with annual RED and DA verification requirements. To gain access, CPPA will be required to submit two system access authorization requests (SAAR). They are both located on the NSIPS homepage https://nsipsprod.nmci.navy.mil/ (CAC access required). The electronic SAAR can be accessed by clicking "New Users" link and the SAAR-N can be accessed by clicking on the SAAR-N Form, OPNAV 5239 link. 4. System Access. Both RED and DA will reside within NSIPS ESR. For those who have not established an ESR self-service account as directed in reference (a), establish an ESR self-service account via: https://nsipsprod.nmci.navy.mil/ (CAC access required). 5. Timeline: a. Shore Commands. The operational test originated with the alpha assessment which consisted of two customer commands Personnel Support Detachment (PSD) Memphis and PSD Pearl Harbor. Live operational bravo assessment processing of RED and DA functionality began in February 2016 with PSDs Naval Station Norfolk, Little Creek, Great Lakes, Naval Base San Diego, Jacksonville, Kings Bay, Memphis, Okinawa, Port Hueneme, Navy Operational Support Center (NOSC) Norfolk, NOSC San Diego, and 350 Customer Commands nominated by their respective Type Commanders. Following successful operational bravo assessment, RED and DA was expanded on 17 July 2017 to all customer commands of the aforementioned PSDs. b. Phased Implementation. Instructor Led Training and site support will be led by Mr. John Courtney at PERS-2 for active component and CNRFC N01A YNCS Reid and PSC Roettger for Reserve component commands. Regional site support training and schedules will be announced and supported by the above representatives and posted on the Commander, Navy Personnel Command (COMNAVPERSCOM), Pay and Personnel Support Branch (PERS-2) SharePoint site https://mpte.navy.deps.mil/sites/npc/pers2/NPPSC/Training/PSD%20COI% 20CPPA.aspx (CAC access required). Contact your servicing PSD in your area for specific date and time for scheduled training. On- line training in the form of Job Performance Aids is also available on the NSIPS splash page at https://nsipsprod.nmci.navy.mil/ (CAC access required). c. Planned Schedule: (1) Northwest Region: Whidbey Island, Everett & Kitsap, WA 30 October - 3 November 2017 (2) Southwest Region: San Diego, North Island, Point Loma, Camp Pendleton, Port Hueneme, Lemoore, CA & Fallon, NV 13-22 November 2017 (3) Northeast Region: PSD Washington, DC, Patuxent River, FT Meade, Bethesda, MD, New London, CT & Newport, RI 27 November 4 December 2017 (4) Midwest Region: San Antonio, Corpus Christi, Dallas, TX & Oklahoma City, OK 8-12 January 2018 (5) Mideast Norfolk Region: Oceana, Norfolk & Little Creek VA 22-26 January 2018 (6) Europe & Middle East Region: Naples Sigonella, Rota, & Bahrain 22-31 January 2018 (7) Far East: Atsugi, Chinhae, Yokosuka, & Misawa 5-9 February 2018 (8) Far East: Iwakuni, Sasebo & Okinawa 12-16 February 2018 Guam & Pearl Harbor, HI 20-23 February 2018 (9) Great Lakes, IL 12-16 March 2018 d. CNRFC N01A and N1 will conduct instructor led training for Reserve Component Commands (RCC) N1 designated personnel, at CNRFC, and Site Support by RCC region via teleconference. Dates for Train- the-Trainer will be announced by CNRFC separate correspondence. e. NSIPS Web-Afloat implementation timeline is dependent on the ship modernization process and will be completed in about 24 months after initial roll-out. 6. Training, Policy, and Standing Operating Procedure (SOP) Resources: a. To contact COMNAVPERSCOM, PERS-213 concerning RED and DA training resources, send an email to: PERS- 21_talent_management(at)navy.mil or contact Dr. Tom Palmer at (901) 874-2215/DSN 882 or Mr. Dave Lenagar at (901) 874-2234/DSN 882. CPPA training resource materials are located at: https://mpte.navy.deps.mil/sites/npc/pers2/NPPSC/Training/PSD%20COI% 20CPPA.aspx (CAC access required) and for any questions email: pers21_95ad.fct(at)navy.mil b. Governing Instructions; MILPERSMAN 1070-270, Dependency Application, and MILPERSMAN 1070-271, Record of Emergency Data, will contain the new guidance and instructions. Current dependency application procedures will be maintained in MILPERSMAN 1070-270 until all afloat units have transitioned to RED and DA application. c. End-to-end SOPs are being developed by COMNAVPERSCOM, Navy Casualty Branch (PERS-13) and PERS-2 functional owners and will be posted to the Manpower, Personnel, Training, and Education portal for use by Service members, CPPAs, command leadership, and personnel support representatives. https://mpte.navy.deps.mil/sites/npc/pers2/RED%20DA/Forms/AllItems.a spx (CAC access required). 7. Points of Contact a. Training implementation lead for Active component is Mr. John Courtney, at (901)874-2231/DSN 882 or email: john.g.courtney(at)navy.mil; Reserve component is YNCS Christopher Reid, CNRFC N01A, at (757)445-8597 DSN 565 or e-mail: christopher.t.reid(at)navy.mil; or PSC Steven Roettger, CNRFC N01A, at (757)322-5689/DSN 262 or e-mail: steven.roettger(at)navy.mil. b. For ESR access, any RED and DA problems or transaction failures, contact the NSIPS/ESR Help Desk at (877) 589-5991, or (504) 697-5442/DSN 647; e-mail: nsipshelpdesk(at)navy.mil. c. RED. For information regarding content of the DD Form 93, contact Mr. Alan Gorski, PERS-13, at (901) 874-4559/DSN 882 or e- mail: alan.gorski(at)navy.mil. d. DA. For information on program status or issues with the DA form, contact Mr. John Courtney, COMNAVPERSCOM, Systems and Programs Branch (PERS- 222), at (901) 874-2231/DSN 882 or e-mail: john.g.courtney(at)navy.mil. e. NPPSC PERS-23 Personnel Officer CWO4 Kevin Powers at (901) 874-4517 or e-mail: kevin.a.powers1(at)navy.mil and Training Officer LT Olivia Jones at (901) 874-2177/DSN 882 or e-mail: olivia.jones(at)navy.mil. 8. Released by Vice Admiral R. P. BURKE, N1.// BT #0001 NNNN UNCLASSIFIED//