UNCLASSIFIED ROUTINE R 141447Z MAY 18 FM CNO WASHINGTON DC TO NAVADMIN INFO CNO WASHINGTON DC BT UNCLAS NAVADMIN 120/18 PASS TO OFFICE CODES: FM CNO WASHINGTON DC//N1// INFO CNO WASHINGTON DC//N1// MSGID/GENADMIN/CNO WASHINGTON DC/N1/MAY// SUBJ/AUGUST 2018 CYCLE 103 NAVY-WIDE EXAMINATIONS FOR ADVANCEMENT OF SELECTED RESERVE PERSONNEL TO E4 THROUGH E6// REF/A/DOC/BUPERS/2NOV07// REF/B/MSG/SECNAV WASHINGTON DC/052044ZMAR13// REF/C/MSG/CNO WASHINGTON DC/252221ZJUN10// REF/D/MSG/CNO WASHINGTON DC/131544ZDEC07// NARR/REF A IS BUPERSINST 1430.16F, ADVANCEMENT MANUAL FOR ENLISTED PERSONNEL OF THE U.S. NAVY AND U.S. NAVY RESERVE. REF B IS ALNAV 015/13, PERSONNEL SECURITY INVESTIGATION SUBMISSION REQUIREMENTS UNCLASSIFIED. REF C IS NAVADMIN 215/10, PERFORMANCE EVALUATION AND ADVANCEMENT GUIDANCE FOR INDIVIDUAL AUGMENTEE SAILORS. REF D IS NAVADMIN 336/07, ADMINISTRATION OF THE NAVY-WIDE ADVANCEMENT EXAM FOR SAILORS IN IRAQ, AFGHANISTAN, AND THE HORN OF AFRICA.// RMKS/1. This NAVADMIN provides guidance for administration of Cycle 103 Navy-Wide Advancement Examinations (NWAE) for advancement in rate of selected reserve (SELRES) personnel. a. SELRES exams will be administered in August 2018. b. All candidates serving on voluntary recall or mobilization will compete for advancement as a SELRES. c. This NAVADMIN supplements reference (a). d. In addition to the requirements set forth in chapter 6 of reference (a), educational services officers (ESO) must follow the pre-exam preparation requirements in the exam verbatim located at https://prod.neas.netc.navy.mil. 2. Eligibility Requirements. Eligibility requirements are found in chapter 2 of reference (a), with the following information specific only to Cycle 103: a. SELRES candidates must meet basic eligibility requirements outlined in chapter 2 of reference (a) and this message prior to 1 August 2018 to be considered as a candidate. Candidates who do not meet the eligibility requirements are ineligible for Cycle 103 NWAE and shall not be administered an advancement examination. b. The terminal eligibility date used to compute time-in-rate (TIR) is 1 January 2019. c. The minimum TIR date must be on or before: E6 - 1 January 2016 E5 - 1 January 2018 E4 - 1 July 2018 d. E6 candidate TIR requirements for early promote Sailors can be waived for one year with commanding officer (CO) or officer in charge approval. e. High-year tenure (HYT) date must be effective 1 January 2019 or later, or HYT waiver must be approved prior to 1 August 2018. f. Candidates who have submitted a formal written request for voluntary transfer to the retired reserve (with or without pay) or Fleet Reserve on a date prior to their mandated HYT are ineligible for advancement. g. Candidates in a rating requiring a security clearance must have a favorable investigation adjudication issued by the Department of Defense Central Adjudication Facility (DODCAF) and it must be reflected properly in Joint Personnel Adjudication System (JPAS) prior to 1 August 2018. If the CO of the candidate grants an interim clearance, JPAS must be updated prior to 1 August 2018. Once Sailors have a clearance they must maintain that clearance eligibility. If for any reason a clearance is denied or revoked, an exam is not authorized until a new clearance is granted. Ratings requiring a security clearance are AC, AE, AG, AO, AT, AWF, AWO, AWR, AWS, AZ, CTI, CTN, CTR, CTT, EOD, ET, ETR, ETV, FC, GM, HT, IS, IT, LN, MA, MC, MN, ND, OS, QM, SB, SO, STG, STS, and YN. Refer to reference (b) for additional guidance. h. Change of rating and retention approvals must be approved and completed no later than 31 July 2018. This includes approvals from Navy Personnel Command, etc. Sailors under instruction in A-school for rating conversion on the scheduled date of the NWAE are prohibited from taking any examination. i. Compute performance mark average (PMA) using all evaluations in the current rank of the candidate with an ending date that falls within the following time periods: E6 exam - 1 August 2015 to 31 July 2018 E5 exam - 1 June 2017 to 31 July 2018 E4 exam - 1 January 2018 to 31 July 2018 j. For additional guidance on computing PMA, refer to reference (a), chapter 3. For PMA guidance for individual augmentee (IA) Sailors refer to reference (c). k. Branch class and Special Program Indicator (SPI) code: All SELRES personnel are required to take Cycle 103 SELRES NWAEs. Full Time Support (FTS) and Canvasser Recruiter personnel with SPI codes of V and W, respectively, will take Cycle 240 active-duty NWAE. l. CTI Sailors must achieve a minimum of L2/R2 on their most recent Defense Language Proficiency Test (DLPT) in their primary language, as assigned by their CO, within 12 months of NWAE. Any CTI whose primary language DLPT is over 12 months old must receive an advancement cycle participation waiver from the Navy Language, Regional Expertise, and Culture Office (OPNAV N13F). Any CTI whose primary language DLPT has expired must possess a valid Inability to Test waiver from OPNAV N13F in order to participate in the advancement cycle. m. Sailors assigned to a submarine source rating must be fully qualified, in line with the Submarine Qualifications Designation for Enlisted Members (MILPERSMAN 1220-040). 3. Exam ordering a. Deploying commands can order exams up to six months prior to the scheduled exam date. Exams required prior to the TIR list opening are ordered via message or in the preferred message format via e-mail to sfly_N321_exam_order(at)navy.mil following the guidelines in chapter 4 and figure 4-1 of reference (a). Specify in the subject line the order request is for early exams. Ensure a point of contact (POC) is included in the message. Refer to reference (d) for IA Sailors who are pending deployment to, or are deployed to and operating in congressionally designated combat zones and approved contingency operations areas (CDCZ/ACOA). b. CTI/CTN/CTR sensitive compartmented information (SCI) exam ordering dates can be found on the Navy Enlisted Advancement System (NEAS) Web at https://prod.neas.netc.navy.mil. (1) ESO must verify TIR eligibility lists on NEAS Web for exam ordering. (2) Additional exams are ordered in message format via e- mail to sfly_cryptologic.products(at)navy.mil or via message following the guidelines in chapter 4 of reference (a). Commands should replace SHIP TO UIC on the message format with their Department of Defense Activity Address Code (DoDAAC) account number. In addition, include POC, the number of exams required with full name, rate, and Department of Defense Identification (DoD ID) number. The deadline for additional orders is 6 June 2018. c. Exam ordering for non-SCI exams begins 28 May 2018. ESOs must verify TIR eligibility lists on the NEAS Web during the following time periods: (1) Initial TIR lists will be available 28 May to 19 June 2018. (2) Additional TIR lists will be available 20 June to 24 July 2018. Deadline to order additional SELRES exams is 4 September 2018. (3) Exams required after the TIR list has closed as well as exams for prior service reenlistment eligibility reserve Sailors should be ordered via message or in message format via e-mail to sfly_N321_exam_order(at)navy.mil following the guidelines in chapter 4 of reference (a). Ensure a POC is included in the message. d. Exams for IA Sailors or recalled reservists will be ordered by the command holding the service record of the member. Authority is granted for these candidates to be administered exams with the active duty candidates of the command. However, these candidates are still required to take the Cycle 103 exam and not the Cycle 240 exam. e. When an exam is not used during the normally scheduled event, do not destroy the exam prior to 1 October 2018. f. Cycle 103 exams should only be administered during the month of August. A request must be submitted with justification via e- mail to sfly_N321_exam_order(at)navy.mil for permission to retain exams for administration on the next drill weekend in September 2018. Ensure reason for requested delay is included. g. ESOs must verify the exam order at the "View Previous Exam Orders" link via NEAS Web within 14 days of placing the order. If discrepancies are noted, contact Naval Education and Training Professional Development Center (NETPDC) Exam Ordering and Discrepancies Branch (N321). h. Commands must select the appropriate exams for ATI/ATO, commensurate with the advancement experience of the candidate. For all other ratings, exam orders must match the rating of the advancement candidate. For example, an Electronics Technician (ET) cannot take an Electronics Technician- Submarine Navigation (ETV) or Electronics Technician-Submarine Communications (ETR) exam, that candidate must take an ET exam. i. Reserve accessions in the Machinist Mate (MM) community will require MMA (Auxiliary) and MMW (Submarine Weapons) to convert to MM. The appropriate exam for these candidates will be the paygrade specific MM exam. 4. Exam administration and answer sheet returns a. For exam administration and answer sheet return instructions, refer to the exam verbatim at https://prod.neas.netc.navy.mil. b. ESOs must check the exam tote-board on NEAS Web https://prod.neas.netc.navy.mil/Public/Toteboard.aspx often to ensure answer sheets have been received and processed. c. Late administration of NWAEs should be kept to a minimum as these exams are for candidates who, through no fault of their own, are unable to take the exam at the regularly scheduled time. NETPDC (N321) is the approving authority for all late administration of NWAEs. d. The deadline to administer regular exams is 31 August 2018. Approved late exams must be administered no later than 30 September 2018. e. A detailed discrepancy list will be maintained on NEAS Web. Refer to chapter 7 of reference (a) for guidance on correcting discrepancies. In addition to processing discrepancy corrections via letter or message, NETPDC will also accept discrepancy corrections by encrypted e-mail. f. Refer to reference (d) regarding procedures for missed exam cycle for E4-E6 IA candidates. Missed exam cycle considerations are not an automatic process. Commands must submit the command letter of transmittal and worksheet or answer sheet. g. If an exam is administered in error, the command must request to invalidate in line with paragraph 610 of reference (a). h. Only those materials specifically identified and listed in chapter 6 of reference (a), this NAVADMIN and the general examination verbatim instructions are authorized for use during examination administration. 5. Exam results a. E4-E6 results will be provided via Bureau of Naval Personnel Online to authorized command representatives prior to release of profile sheets. b. Commands are directed to verify the examination status verification report (ESVR) on NEAS Web for accuracy before frocking and/or advancement of E4-E6 candidates. c. Individual Sailors may view and download their profile sheet via a .mil domain computer at https://prod.neas.netc.navy.mil/neasrpts/individual.aspx. 6. Any additional information regarding this cycle will be posted on NEAS Web. 7. Points of contact: a. Navy Personnel Command Customer Service Center: 866-U-ASK- NPC, or via e-mail at uasknpc(at)navy.mil. b. SCI exam questions and orders: (850) 473-5867/DSN 753, or via e-mail at sfly_cryptologic.products(at)navy.mil. c. Exam orders, records, and discrepancies: (850) 473-6148/DSN 753, or via e-mail at sfly_N321_exam_order(at)navy.mil, or sfly_N321_discrepanc(at)navy.mil. 8. For further information on items such as reference (a), exam verbatim, and other related documents, visit NEAS Web at https://prod.neas.netc.navy.mil. 9. This NAVADMIN will remain in effect until superseded or canceled, whichever occurs first. 10. Released by Vice Admiral R. P. Burke, N1.// BT #0001 NNNN UNCLASSIFIED//