UNCLASSIFIED// ROUTINE R 022018Z APR 20 MID110000547349U FM CNO WASHINGTON DC TO NAVADMIN INFO CNO WASHINGTON DC BT UNCLAS NAVADMIN 093/20 PASS TO OFFICE CODES: FM CNO WASHINGTON DC/N2N6// INFO CNO WASHINGTON DC/N2N6// MSGID/GENADMIN/CNO WASHINGTON DC/N2N6/APR// SUBJ/DOD COMMERCIAL VIRTUAL REMOTE (CVR) COLLABORATION ENVIRONMENT (CORRECTED COPY)// REF/A/NAVADMIN/OPNAV/172220ZMAR20// REF/B/NAVADMIN/OPNAV/212007ZMAR20// REF/C/NAVADMIN/OPNAV/172220ZMAR20// REF/D/DOC/NIST/APR2010// NARR/REF A NAVADMIN 093/20. REF B IS NAVADMIN 080/20, NAVY MITIGATION MEASURES IN RESPONSE TO CORONAVIRUS OUTBREAK UPDATE 3. REF C IS NAVADMIN 068/20, EFFECTIVE USE OF REMOTE WORK OPTIONS. REF D IS NIST SP 800-122, GUIDE TO PROTECTING THE CONFIDENTIALITY OF PERSONALLY IDENTIFIABLE INFORMATION (PII).// POC/ERIC MCCARTNEY/CAPT/OPNAV N2N6G32/EMAIL: ERIC.S.MCCARTNEY(AT)NAVY.MIL /TEL: 571-256-8399/DSN 312-260-8399// RMKS/1. This NAVADMIN updates reference (a) to amplify paragraphs 5 (onboarding) and 7 (support) in their entirety. This NAVADMIN provides policy and guidance for the use of Department of Defense (DoD) Commercial Virtual Remote (CVR) environment for official business. This is a joint OPNAV N2N6, Fleet Cyber Command, and U.S. TENTH Fleet message. 2. To mitigate the spread of Coronavirus Disease 2019 (COVID-19), reference (b) directed implementation of maximum telework flexibilities for shore commands, consistent with command operational needs, as determined by their respective leadership. Reference (c) provided general guidance for remote work using Department of the Navy (DON) Information Technology (IT). 3. Remote work capability and capacity using Remote Access Service (RAS) /Virtual Private Networks (VPNs), Outlook Web Access (OWA), and other means have significantly increased over the past several weeks. More capacity is needed and work continues in this area. To further increase collaboration capabilities for the workforce during maximized remote work operations, DoD has established the Commercial Virtual Remote (CVR) environment. CVR is a limited, DoD-only instance of Microsoft Teams and OneDrive for Business (ODfB), a communication and collaboration, cloud-based platform integrated with Microsoft Office 365. As this is only a temporary solution, any critical working documents or official records created in this environment must be saved to an approved alternate location (e.g., Navy/Marine Corps Intranet (NMCI) / Outside Continental United States (OCONUS) Navy Enterprise Network (ONE-Net) shared drive or hard drive). All data in CVR environment will be destroyed at the conclusion of the COVID-19 emergency. The full CVR rollout plan will be promulgated via separate correspondence. 4. Capabilities. a. Teams enables users to create shared workspaces for audio, video, and chat. Audio and video are currently not available when connecting via NMCI or ONE-Net. b. ODfB enables limited file sharing and storage, integrated with Teams. c. CVR includes Microsoft Online (Word, PowerPoint, and Excel) for online file creation and editing, eliminating the need for users to create and/or edit files on non-government computers. No other Microsoft Office 365 capabilities will be offered, specifically Outlook (email and calendars). d. CVR will be available from both Navy and commercial networks. Both government and personal devices may be used, including desktop and laptop computers, tablets, and mobile phones. Again, when connecting to Teams via NMCI or ONE-Net, audio and video capabilities are not available. e. Per existing user agreements, data created, used, and shared within CVR are subject to monitoring and applicable policy and guidelines. 5. Onboarding. a. As part of a gradual CVR rollout over the next several weeks, by Command, Navy users will receive an automated email message from Microsoft Teams inviting CVR account registration. This message will contain a username and temporary password. b. The email address used to reach each Navy member will be the one listed in their milConnect military (MIL), civilian (CIV), or contractor (CTR) profile. Verify your e-mail address at https://www.dmdc.osd.mil/milconnect using the below instructions. (1) After signing in to this site, under I want to on the home page, select Update personal contact info, which will take you to the Update and View My Profile page. (2) In the middle of the Update and View My Profile page is a Personal heading and at least one professional heading such as MIL, CIV, or CTR. Click on the MIL, CIV, or CTR profile heading. Those with two or more professional profiles should perform this email verification for each one, as separate CVR accounts will be established for each professional profile. (3) Scroll to the bottom of the page and verify the Primary Personnel Email address under the bolded heading Personnel Email Addresses. This is usually the navy.mil address registered on your Common Access Card (CAC). (4) If the email address needs to be changed and it is greyed out, go to https://www.dmdc.osd.mil/self_service, click the Sign In button on the home page, and then click the Change CAC Email button under the CAC Maintenance portion of the page. c. Many pilot users found it easier to complete initial account setup from home using a non-VPN commercial connection vice from work while logged into NMCI or ONE-Net. d. During Teams set up, a phone number is required to authenticate access. During initial setup, provide a phone number to which you have immediate access. Once initial setup is complete, recommend adding an alternate number (ie. work and personal) ensuring access from both locations. Add alternate authentication phone numbers via the security verification page: https://account.activedirectory.windowsazure.com /Proofup.aspx). e. Users may download the Teams application to their personal devices or use the Teams web client with the Microsoft Edge browser. Users on government computers should use the Teams web client with the Microsoft Edge browser. f. Microsoft Authenticator is available to streamline log on for multiple personal devices. 6. Restrictions. a. CVR is authorized For Official Use Only (FOUO) information up to Controlled Unclassified Information (CUI), except: (1) CUI under the control and direction of the DoD (Controlled Technical Information, Critical Infrastructure Security Information, Naval Nuclear Propulsion Information, and Unclassified Controlled Nuclear Information Defense); (2) All data types under the Law Enforcement CUI grouping; (3) All data types under Privacy data, except low confidentiality impact PII (as defined in reference (d)). b. CVR is established only for the duration of the COVID-19 emergency. Upon return to normal operations, the environment will be shut down and all data in it will be permanently deleted. c. In the event unauthorized information is introduced to a personally owned device, the device may be subject to inspection and sanitization by appropriately authorized Navy personnel. d. All personnel shall use cybersecurity best practices for telework as discussed in reference (b). This includes, but is not limited to, patching personal devices, using up-to-date anti-virus software, and limiting download of files to personal devices. 7. Support. a. As CVR is not a service provided by NMCI or ONE-Net, users shall not call Navy enterprise service desks (NMCI or ONE-Net Help Desks) for CVR- related issues. b. User training for the Teams/ODfB application is available at https://docs.microsoft.com/en-us/microsoftteams/enduser-training. c. After accessing the CVR environment, additional training resources, events, and more and available at: https://dodtelework.sharepoint.com/sites /TeamsLearning. d. FAQs, troubleshooting, and other self-help documentation is available at the DoD Cloud Computing Program Office (CCPO) CVR support website https://www.cloud.mil/cvr. e. Commands are invited to establish local champions to help support the use of this new environment. Champions are invited to join the USN Teams Champions channel to share ideas with, and seek help from, other champions. Individual users are encouraged to contact these CVR champions, local N6, command information officer (CIO), or knowledge management personnel first for assistance or more information. f. If unable to resolve an issue locally or through the USN Teams Support channel online, limited Help Desk support is available by email at cvr_il2_teams.fct(at)navy.mil. The second section of this email address is INDIA LIMA TWO. Please limit email queries to those of the highest priority. 8. Request widest dissemination. This NAVADMIN will remain in effect until cancelled or superseded. 9. Released by VADM Matthew J. Kohler, Deputy Chief of Naval Operations for Information Warfare, OPNAV N2N6.// BT #0001 NNNN UNCLASSIFIED//