ROUTINE R 021900Z JUN 22 MID200001775784U FM CNO WASHINGTON DC//N1// TO NAVADMIN INFO CNO WASHINGTON DC//N1// BT UNCLAS NAVADMIN 129/22 PASS TO OFFICE CODES: FM CNO WASHINGTON DC//N1// INFO CNO WASHINGTON DC//N1// MSGID/GENADMIN/CNO WASHINGTON DC/N1/JUN// SUBJ/MANDATORY USE OF THE NAVY PERSONNEL AND PAY (NP2) MYPCS TRAVEL VOUCHER SUBMISSION TOOL AND GOVERNMENT TRAVEL CHARGE CARD (GTCC) DURING PERMANENT CHANGE OF STATION (PCS) TRAVEL// REF/A/GENADMIN/CNO WASH DC/061749ZAUG19// REF/B/GENADMIN/CNO WASH DC/241737ZJUN20// REF/C/GENADMIN/CNO WASH DC/151917ZDEC21// REF/D/GENADMIN/CNO WASH DC/151823ZDEC21// REF/E/DOC/DOD/JUN2021// REF/F/DOC/DTMO/MAR2022// REF/G/DOC/DOD/1MAY2022// NARR/REF A IS NAVADMIN 184/19 GOVERNMENT TRAVEL CHARGE CARD USE DURING PERMANENT CHANGE OF STATION TRAVEL. REF B IS NAVADMIN 176/20 GOVERNMENT TRAVEL CHARGE CARD USE DURING PERMANENT CHANGE OF STATION FULL ROLLOUT. REF C IS NAVADMIN 286/21 MANDATORY USE OF GOVERNMENT TRAVEL CHARGE CARD AND MYPCS TRAVEL VOUCHER. REF D IS NAVADMIN 285/21 GOVERNMENT TRAVEL CHARGE CARD USE DURING PERMANENT CHANGE OF STATION LESSONS LEARNED. REF E IS THE DEFENSE TRAVEL MANAGEMENT OFFICE (DTMO) GTCC REGULATIONS. REF F IS THE JOINT TRAVEL REGULATIONS. REF G IS THE DOD FINANCIAL MANAGEMENT REGULATION (FMR) VOLUME 7A.// RMKS/1. This NAVADMIN cancels references (a) through (c) and mandates the use of the MyPCS Travel Voucher and the Government Travel Charge Card (GTCC) for Permanent Change of Station (PCS) travel in accordance with the timelines listed in paragraph 2. The MyPCS Travel Voucher is a fully automated, electronic travel claim voucher capability introduced to the Fleet in 2019. Its use has streamlined the travel claim process, increasing accuracy and reducing processing timelines. The GTCC has also been authorized for PCS travel since 2019. These efforts are a proven capability providing Sailors and their families a reliable mean of financial support during and after a PCS move. These represent another MyNavy HR milestone toward delivering better quality of service to Sailors and their families through a modernized pay and personnel process. Reference (d) provides information and guidance to reinforce procedures for using the GTCC during a PCS travel. 2. Timeline. On 01 Jan 2022, Phase I of the mandatory use of the MyPCS Travel Voucher and GTCC for PCS travel was implemented for all Active Duty (AD) and Training and Administration of the Reserve (TAR) in paygrades E-9 and O-6 and above. Mandatory use of the MyPCS Travel Voucher and GTCC for PCS will expand to other paygrades as reflected below. a. MyPCS Travel Voucher: 01 Jul 2022, all AD and TAR Service Members in all paygrades are required to use the MyPCS Travel Voucher for submission of PCS travel claims, except for members reporting to commands listed in paragraph 10c. Mandated use of the MyPCS Travel Voucher was previously expanded to include Selected Reservists executing Active Duty for Operational Support and Officer Recall PCS orders. b. GTCC Phase II: 01 Jul 2022, all Service Members in paygrades E-7 and above and O-4 and above will be required to use the GTCC for PCS travel expenses. c. GTCC Phase III: 01 Jan 2023, all Service Members in all paygrades will be required to use the GTCC for PCS travel expenses. 3. Policy a. Use of the GTCC for PCS travel applies to personnel traveling on both Continental United States (CONUS) and outside CONUS (OCONUS) PCS orders who are: (1) Active Duty (2) Training and Administration of the Reserve (TAR) (3) Selected Reservists (SELRES) executing Active Duty for Operational Support (ADOS) and Officer Recall PCS orders b. Use of the GTCC for PCS travel does not apply to: (1) Personnel on accession, separation, or retirement orders (2) DoD Civilian personnel and contractors (3) Individual mobilization augmentees (4) Individual Ready Reserve Navy personnel (5) Individuals not eligible to obtain a GTCC or are otherwise explicitly exempted by reference (e) c. New accessions eligible to receive a GTCC will apply for and receive their GTCC upon check-in at their first Permanent Duty Station (PDS). 4. Actions and Responsibilities. a. Commanders and supervisors. Ensure Agency Program Coordinators (APC), Command Pay and Personnel Administrators (CPPA), and GTCC cardholders adhere to all applicable instructions. Commanders and supervisors at all levels are responsible for ensuring compliance with Section 040103 of reference (e). b. APCs. APCs shall be reflected on command check-in and check- out sheets. (1) Losing command. APCs will consult with all Service Members during the check-out process and advise them of the rules, regulations, and requirement to use the GTCC for PCS travel for all authorized expenses (paragraph 5). In accordance with reference (e), APCs shall verify the cardholders GTCC is active, in a Mission Critical (MC)/PCS status, and has a zero balance prior to the Service Member detaching from the command. Credit, retail, and cash withdrawal limits above the default limits in reference (e) must be adjusted to accommodate requirements for the duration of PCS travel. If the APCs approval maximum is insufficient for the duration and requirements of PCS travel, the affected APC shall consult the next higher APC hierarchy level for further consideration. APCs shall provide MC/PCS status expiration date and advise the Service Member to call MyNavy Career Center (MNCC) to renew MC/PCS status every 90 days as necessary. (2) Gaining command. Upon arrival at the gaining command, APCs will ensure the cardholders account is transferred into the gaining command hierarchy and account status adjustments are made to update the members phone number, email address, physical mailing address or other pertinent information which changed due to the move. Under no circumstances should an APC either close a cardholders GTCC account or remove the cardholder from MC/PCS status, as it will have negative effects on the timeline towards delinquency. c. CPPAs. The CPPA shall be reflected on command check-in and check-out sheets. Gaining command CPPAs shall ensure members submit their MyPCS Travel Vouchers within five working days of arrival. d. Cardholders. Service Members using the GTCC for official government travel are encouraged to register on Citimanager (https://home.cards.citidirect.com/CommercialCard/login). Failure to use the GTCC for authorized PCS expenses may subject the cardholder to appropriate administrative or disciplinary action. (1) Before travel: During check out with the APC/CPPA, the Service Member shall provide a copy of their PCS orders, estimated PCS expenses and a contact number where the Service Member can be reached during travel. (2) During travel: Service Members shall keep receipts for all reimbursable expenses. Cardholders who have reached their credit limit or experience a declined GTCC when attempting to make an authorized purchase should call MNCC for assistance to raise their credit limit or to determine if a Merchant Category Code (MCC) block may restrict that vendor. Service Members will be reimbursed for PCS expenses up to their maximum entitlement per reference (f). Overspending of entitlements may result in personal indebtedness and the cardholder will be subject to repaying the remaining balance on the GTCC. (3) Extended PCS travel (>120 days): Cardholder accounts are placed in a MC/PCS status while a Service Member is traveling to their new PDS. MC/PCS status protects the Service Member from any payments being due on the GTCC until 60 days after coming out of MC/PCS status. Citibank program limitations only allow accounts to be in a MC/PCS status for 120 days at a time. To prevent the Citibank bill from coming due prior to the Service Member reporting to their PDS, Service Members must contact their detaching command APC or MNCC Pro Cell at (833-330-MNCC) Option 2 to have their MC/PCS status extended. Failure to extend the account in MC/PCS status may result in the Service Member being placed in a past due or delinquent status and ultimately lead to loss of GTCC privileges and potential damage to personal credit rating. (4) Upon check-in to PDS: Cardholders shall review their GTCC account for accuracy and ensure all supporting receipts are submitted using the MyPCS Travel Voucher to ensure sufficient funds are allocated to pay the full balance on the card when the travel claim is liquidated. Service Members shall check-in with the APC and CPPA to submit their travel voucher using MyPCS Travel Voucher within five working days and before executing any permissive TDY. Split disbursement is mandatory when using GTCC for PCS. (5) To verify full payment has been completed upon MyPCS Travel Voucher liquidation, Service Members shall review their Advice of Payment in MyPay. (6) MNCC will verify GTCC balance when liquidating travel claims to result in a zero balance on the GTCC. This may result in per diem funds being applied to produce a zero balance. (7) Service Members should verify their GTCC balance on Citi Manager has been paid in full after their travel has been liquidated. (8) Individual cardholders are responsible for timely payment of their GTCC balance. Any outstanding balance on the GTCC must be paid within 60 days of coming out of MC/PCS status. Account delinquency may adversely impact the Service Members assignability, financial health, security clearance, or credit history. Accounts become past due 31 days after checking in to the command. On Day 61, the GTCC is suspended. On Day 75, the cardholder is charged a 29.00 per month late fee. On Day 126, the member is submitted for enrollment in Salary Offset and on Day 211, Citibank may charge off the debt which could affect the cardholders credit. 5. Authorized and unauthorized uses of the GTCC for PCS travel. a. Service Members should note PCS travel expenses are not necessarily directly reimbursed. Reimbursement is based on PCS allowance rules in accordance with Chapter 5 of reference (f). b. The GTCC is authorized for the following travel expenses: (1) Temporary Lodging Expense (TLE) at the old or new CONUS PDS. See Chapter 5 of reference (f) for information on TLE. (2) Fuel and electric vehicle charging for a Privately Owned Vehicle (POV) when POV is the authorized mode of transportation. (3) Rental car and fuel, when a rental car is the authorized mode of transportation. (4) Lodging. Service Members will be reimbursed per reference (f) Chapter 2. (5) Meals. Service Members will be reimbursed per reference (f) Chapter 2. (6) Dislocation Allowance (DLA) Expenses. These are expenses related to DLA normally used to establish a household (e.g., carpet cleaning, utility deposits). If the Service Member uses the GTCC for DLA expenses and does not exceed their authorized entitlement, the member will receive the full amount of the difference when their travel claim is liquidated. If the Service Member was issued advanced DLA, the member shall not use the GTCC for DLA expenses. (7) Automated Teller Machine (ATM) or bank teller withdrawals up to the monthly cash withdrawal limit in reference (e). A 2.4 percent non-reimbursable fee applies to any amount withdrawn. ATM charges are not reimbursable expenses. c. The GTCC is not authorized for the following travel expenses: (1) DLA expenses when issued advanced DLA. (2) Dependent use without the Service Member. (3) Commercial airfare for PCS travel. Commercial airfare will continue to be booked by the Navy Passenger Transportation Office (NAVPTO). No commercial airfare charges will be made to a Service Members GTCC account including when the Service Members orders contain intermediate stops to PDS. (4) Personal travel arrangements incurred during leave in conjunction with orders. See reference (e) for further details. (5) Personally Procured Moves (PPM) operating expenses (e.g., rental truck/trailers, moving supplies, furniture pads, rope, oil, weight ticket fees). (6) Accession, separation, or retirement travel. (7) Payment of debt owed to creditors. (8) Personal expenses unrelated to travel expenses (e.g., automobile repairs, medical expenses, childcare, entertainment, or uniform items). (9) Short-term storage-in-transit (SIT) or long-term non- temporary storage (NTS) of PPMs or other household goods. (10) Temporary Lodging Allowance (TLA). In accordance with reference (g), TLA may be authorized by the TLA Authority when a Service Member or dependent is reporting to an OCONUS location and needs to occupy temporary lodging at personal expense. TLA cannot be paid for with the GTCC since it is a pay entitlement, not a travel entitlement. Additionally, TLA expenses cannot be split disbursed to Citibank. 6. GTCC Misuse. Commanders, supervisors, CPPAs, and APCs will ensure Service Members using their GTCC are advised of authorized and prohibited uses of the GTCC for PCS travel. Examples of misuse include but are not limited to: a. Expenses unrelated to PCS travel. b. ATM cash withdrawals made more than three working days prior to official government travel or excessive ATM cash withdrawals for amounts exceeding authorized meals and incidental expense amounts. c. Intentional failure to pay undisputed charges in a timely manner. d. Personal use for entertainment or gambling. Military personnel who violate the specific prohibitions contained in reference (e) can be subject to administrative or disciplinary action under the Uniform Code of Military Justice (UCMJ) based on the nature of the misconduct involved. 7. Travel Advance Guidance. a. If desired and qualified per reference (f), a Service Member under PCS orders may request advanced DLA. If issued, the GTCC shall not be used for DLA expenses. b. Service Members may request an Advance Operating Allowance for Household Goods (HHG) PPMs and Advance Basic Pay and still use their GTCC for all authorized travel expenses. c. All other travel advances (per diem, mileage, Temporary Additional Duty (TAD) travel) are not authorized with concurrent use of the GTCC. Qualified exceptions will be restricted to non- concurrent travel of dependents and Service Members not eligible to receive a GTCC per reference (e). d. Use of the GTCC and receipt of travel advances for the same entitlement could result in indebtedness to the Government through over expenditure of entitlements, and Service Members may be subject to administrative and disciplinary action. 8. TLE guidance. APCs shall ensure Service Members planning on using TLE at their PDS remain in a MC/PCS status while using the GTCC for TLE expenses. The Service Member shall check-in with their CPPA immediately upon arrival and submit their MyPCS Travel Voucher within five working days regardless of whether TLE has been used. Service Members who use their GTCC for TLE expenses to their PDS should file a supplemental Travel Voucher upon completion of their temporary lodging stay via MyPCS Travel Voucher and ensure split disbursement is annotated. Reference (f) Section 0506 details TLE eligibility, reimbursement, and limits. 9. Dual-military PCS guidance. Dual-military Service Members conducting concurrent PCS moves have separate Lines of Accounting and funding allocated. Therefore, Service Members shall each use their GTCC for respective PCS expenses (meals, fuel, etc.) in accordance with this NAVADMIN and file separate MyPCS Travel Vouchers for individual travel. 10. MyPCS Travel Voucher. a. Use of the MyPCS Travel Voucher greatly reduces errors and expedites reimbursement. It provides Service Members the ability to submit an electronic travel voucher with photo upload functionality for receipts using a personal or government computer, mobile device or tablet. Additional capabilities of MyPCS Travel Voucher include the travel entitlements calculator, lean orders, and a custom- tailored PCS checklist for use before departure. It also gives Service Members and CPPAs greater visibility of the status of submitted PCS Travel Vouchers. MyPCS Travel Voucher may be accessed via MyNavy Portal (MNP) at https://my.navy.mil/. b. Effective 01 Jul 2022, use of the MyPCS Travel Voucher is mandatory for submission of PCS travel claims. The enterprise Customer Relationship Management (eCRM) system is a backup solution if unable to use MyPCS Travel Voucher; however, the use of eCRM will delay timely travel claim liquidation. c. Use of the MyPCS Travel Voucher is not required for GTCC users reporting to Aircraft Carriers (CVN), Submarine Tenders (AS) and Flag Ships (LCC). MyPCS Travel Voucher will be expanded to these commands this fall. d. CAC-free access using a mobile device requires the Service Member to establish a CAC-free user name and password via MNP. Using a CAC-enabled machine, go to MNP, click "Login" in the top right corner, select "Login Help & FAQs" from the drop-down, then select "How do I set up CAC-free Access?" Follow directions provided on the page. Video tutorials are available athttps://my.navy.mil/tutorials.html. Once a CAC-free account is established, the password is valid for 60 days. 11. Customer Support and Online Resources. a. Phone and email support is available 24/7 from the MNCC Pro Cell at 833-330-MNCC (6622) Option 2 or via e-mail at: askmncc(at)navy.mil, or from Citibank (800-200-7056). b. MNP registration for CAC-free access to MNP: https://my.navy.mil/tutorials.html andhttps://www.mnp.navy.mil/group/my- account/cac-free-setup/. c. MyPCS Travel Voucher via MNP: https://my.navy.mil/. d. GTCC for PCS information guide and training briefs: https://www.mynavyhr.navy.mil/Support-Services/Pay-Pers-Support/My-Personnel- Info/GTCC-for-PCS/. e. Downloadable NP2 quick start guides: https://my.navy.mil/np2.html. f. User Productivity Kits (UPKs) and interactive training modules: https://prodhr.np2.navy.mil/ and navigating to "Training" in the top menu, select "Assignment, Leave, and Travel". g. Questions regarding this NAVADMIN or GTCC for PCS policy should be addressed to PERS-45 Assignment, Leave, and Travel Business Design Owner (BDO) at gtcc_pcs.fct(at)navy.mil. Questions regarding MyPCS Travel Voucher and issues using your GTCC during PCS should be addressed to MNCC. 12. To evaluate program effectiveness, Service Member satisfaction, and collect feedback for continued improvements, GTCC users are strongly encouraged to complete a brief survey available at https://surveys.max.gov/index.php/737856?lang=en. 13. Released by Vice Admiral John B. Nowell, Jr, N1.// BT #0001 NNNN UNCLASSIFIED//