RAAUZYUW RUDIDFB1700 0081500-UUUU--RHMCSUU. ZNR UUUUU R 081500Z JAN 09 ZYB FM DFAS CLEVELAND OH//JFLG// TO AIG 4676// AIG 4678// BT UNCLAS //NO7220// MSGID/GENADMIN/DFAS-CL CODE JFLG// SUBJ/2008 TAX YEAR W-2/W-2C REISSUE PROCEDURES FOR NAVY ACTIVE DUTY PERSONNEL// MILITARY PAY ADVISORY 01/09// REF/A/MSG/DFAS CLEVELAND OH/151500Z DEC 08// AMPN/REF A IS MILITARY PAY ADVISORY (MPA) 75/08 THAT PROVIDES TAX YEAR 2008'S W-2 AVAILABILITY DATE FOR MYPAY AND MYPAY DISPLAY INFORMATION FOR NAVY ACTIVE DUTY// POC/JULIAN MELL/FIELD SERVICES DIVISION/MPO-CL CODE JFLG/COMM (216) 522-5886/DSN 580-5886// RMKS/1. THE PURPOSE OF THIS MESSAGE IS TO PROVIDE GUIDELINES AND INSTRUCTIONS FOR OBTAINING REISSUED W-2S AND W-2CS FOR NAVY ACTIVE DUTY. 2. THE 5-YEAR TAX HISTORY (5YR) SYSTEM WILL BE OFF LINE FROM 23 DEC 2008 THROUGH 21 JAN 2009 IN PREPARATION FOR W-2 FILE CREATION, ANNUAL UPDATING, AND MAINTENANCE. THE 5YR SYSTEM WILL BE RESTORED TO FULL CAPABILITY ON 22 JAN 2009 WITH PRINTS STARTING ON 23 JAN 2009. YEARS AVAILABLE FOR W-2 AND W-2C REISSUES AFTER RESTORATION WILL BE 2004, 2005, 2006, 2007, AND 2008. HARDCOPY CORRECTED W-2S (W-2CS) WILL BE MAILED BEGINNING 30 JAN 2009. CORRECTED W-2S WILL BE AVAILABLE ON MYPAY AND DISPLAYED ON THE 5YR SYSTEM I.A.W. REFERENCE A. 3. VERB JLAA, OPTION 2-REISSUE, ON THE 5YR MAIN MENU ALLOWS A DUPLICATE FORM W-2 AND ANY APPLICABLE FORM W-2C TO BE PRINTED. ONLY TAX YEARS CURRENTLY RESIDING WITHIN THE 5YR SYSTEM CAN BE REQUESTED USING THIS OPTION. WHEN A REISSUE IS REQUESTED, THE MEMBER WILL RECEIVE THE ORIGINAL FORM W-2 AND ALL FORM W-2CS ON FILE FOR THE YEAR REQUESTED. MEMBERS MUST INCLUDE THE INITIAL AND ALL CORRECTED W-2S WHEN FILING THEIR TAX RETURN. 4. REQUESTS FOR W-2S/W-2CS VIA JLAA WILL BE PROCESSED IN THE SCHEDULED DJMS-AC UPDATE IN WHICH THE REISSUE WAS PROCESSED. W-2S/W-2CS WILL BE PRINTED AND MAILED FROM THE DFAS-CLEVELAND LOCATION THE DAY AFTER THE DJMS-AC UPDATE. REQUESTERS CAN CHECK VERB JLAA, OPTION 3 – MAILING HISTORY, FOR THE DATE, TIME, AND LOCATION OF REISSUE. 5. IF THE PAY UNIT IDENTIFICATION CODE (UIC) SHOULD BE CHANGED FOR REISSUE, TAB OVER TO THE TEMPORARY FIELD AND TYPE AN “A” FOR ADDRESS. NEXT, PRESS THE ENTER KEY. AFTER THE SCREEN APPEARS, TAB OVER TO THE ACTIVITY UIC FIELD (SCREEN WILL NOT ALLOW YOU TO TAB TO THE PAY UIC FIELD), THEN TYPE IN THE CORRECT PAY UIC AND PRESS THE ENTER KEY. 6. IF THE ACTIVITY UIC SHOULD BE CHANGED FOR REISSUE, TAB OVER TO THE TEMPORARY FIELD, TYPE AN “A” FOR ADDRESS AND PRESS THE ENTER KEY. AFTER THE SCREEN APPEARS, TAB OVER TO THE ACTIVITY UIC FIELD, TYPE IN THE CORRECT ACTIVITY UIC AND PRESS ENTER. THIS WILL UPDATE THE PAY UIC FIELD IF THE NEW ACTIVITY IS UNDER A DIFFERENT PAY UIC. 7. CHANGING THE NAME (N), ADDRESS (A), OR BOTH (B) FOR REISSUE. A. ENTER THE TYPE CHANGE IN THE TEMPORARY FIELD (“N,” “A,” OR “B”). AN ADDRESS TYPE OTHER THAN “7” WILL REQUIRE USING ONE OF THE TYPES LISTED IN PARENTHESES BELOW “ADDRESS TYPE.” THE SYSTEM WILL PROMPT YOU AT THE BOTTOM OF THE SCREEN TO OVERTYPE THE LISTED NAME OR ADDRESS WITH THE NEW NAME OR ADDRESS. PRESS ENTER WHEN CHANGES ARE COMPLETE. B. WHEN CHANGING THE ADDRESS, TAB TO THE ADDRESS FIELD AND TYPE IN THE COMPLETE ADDRESS. NEXT, TAB TO THE SECOND LINE OF THE ADDRESS FIELD AND TYPE IN THE CITY, STATE, AND ZIP CODE WITH TWO SPACES BETWEEN CITY AND STATE AND TWO SPACES BETWEEN STATE AND ZIP CODE. FOR OTHER THAN TYPE 7 (NAVY UIC REISSUE), ENSURE THAT THE COMPLETE STREET ADDRESS, INCLUDING ZIP CODE, IS ENTERED. THE POST OFFICE WILL NOT DELIVER WHEN THIS INFORMATION IS MISSING. C. NOTE THAT CHANGING THE "NAME," "ADDRESS," OR "BOTH" FOR REISSUE DOES NOT UPDATE THE JLES ADDRESS FILE OR 5YR SYSTEM RECORD. THESE CHANGES ARE ONE-TIME CHANGES TO THE W-2/W-2C BEING REQUESTED FOR REISSUE. 8. MEMBERS MAY CONTACT DFAS-CL CUSTOMER CONTACT CENTER AT 1-888-332-7411 TO REQUEST A REISSUE OF THEIR W-2/W-2C BEGINNING 2 FEB 2009 I.A.W. REFERENCE A.// BT #1700 NNNN