RAAUZYUW RUDIDFB1700 0231630-UUUU--RHMCSUU.
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FM DFAS CLEVELAND OH//JFLG//
TO AIG 4676//
AIG 4678//
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UNCLAS  //N07220//
MSGID/GENADMIN/DFAS-CL CODE JFLG//
SUBJ/SEPARATION PROCESSING PROCEDURES//
MILITARY PAY ADVISORY 04/09//
REF/A/DOC/DJMS PROCEDURES TRAINING GUIDE PARAGRAPH 10303//
AMPN/REF A IS THE PROCEDURES TRAINING GUIDE PART 1 CHAPTER 3
PARAGRAPH 10303, WHICH PROVIDES MILPAY SEPARATIONS PROCEDURES.// 
POC/STEVEN BREST/FIELD SERVICES DIVISION/
MPO-CL CODE JFLG/DSN 580-5886/COMM (216) 522-5886//
RMKS/1. THE PURPOSE OF THIS MPA IS TO REEMPHASIZE THE SEPARATION 
PROCESSING PROCEDURES CONTAINED IN REF A AND TO PROVIDE HELPFUL TIPS
FOR SUCCESSFULLY PROCESSING SEPARATION TRANSACTIONS. 
2. IAW REF A, MILPAY WILL PREPARE AND MAINTAIN A SEPARATION WORKSHEET 
FOR SEPARATING MEMBERS. 
A. MILPAY WILL COMPUTE SEPARATING MEMBERS' FINAL PAYMENT USING THE  
LOCAL SEPARATION WORKSHEET. A SAMPLE IS PROVIDED IN REF A 
FIGURE 1-3-2.
B. MBR'S SEPARATION ADDRESS MUST BE ENTERED IN THE SEPARATION ADDRESS
FIELD OF THE WORKSHEET. 
C. FOR COMPUTING MBR'S FINAL PAY IF A "NT" (SEPARATION PROJECTED 
SETTLEMENT) ENTRY IS PRESENT ON THE MMPA,COMPARE THE ONE-TIME PAYMENT
AMOUNT ON THE "NT" TO THE AMOUNT COMPUTED ON THE SEPARATION WORKSHEET
AND PAY THE LESSER AMOUNT OF THE TWO. IF THERE IS NO "NT" LINE POSTED
TO THE MMPA, PAYMENT SHOULD BE MADE BASED ON THE WORKSHEET. IN EITHER
CASE, A COPY OF THE SEPARATION WORKSHEET MUST BE FAXED TO CODE JFLA
AT MPO-CL, DSN 580-5031 OR COMMERCIAL (216) 367-3580.
3. TO PREVENT REJECTS WHEN PROCESSING SEPARATIONS MPO-CL RECOMMENDS 
THE FOLLOWING STEPS:
A. ENSURE MEMBERS EXPIRATION TERM OF SERVICE (ETS) IS NOT EXPIRED OR
WILL NOT EXPIRE BEFORE SEPARATION DATE ON E503. IF ETS WILL EXPIRE,
HAVE PERSONNEL OFFICE PROCESS AN EXTENSION TO ENSURE SUFFICIENT TIME
EXISTS. OTHERWISE, E503 WILL REJECT.
B. IF A MEAL DEDUCTION IS ON THE ACCOUNT THE FIELD MUST PROCESS DN02 
TO STOP ENTITLEMENT THE DAY BEFORE TERMINAL LEAVE STARTS. 
IF NO TERMINAL LEAVE IS INVOLVED USE THE DAY BEFORE MEMBER SEPARATES.
C. IF MEMBER IS TAKING TERMINAL LEAVE, PROCESS SB01 ENSURING THE
NUMBER OF DAYS TAKEN WILL NOT EXCEED MEMBER'S ETS.
D.  ON STATION STATUS:  MEMBERS BEING DISCHARGED IN ABSENTIA, OR FROM 
CONFINEMENT, MUST BE RETURNED TO ON STATION STATUS IN ORDER FOR THE 
E503 TO PROCESS.  FIRST, PROCESS A SA04 THEN THE E503.
E.  MEMBERS BEING DETACHED TO REPORT TO A SEPARATION ACTIVITY  
MUST BE GAINED TO THE SEPARATION ACTIVITY PRIOR TO THE 
SUBMISSION OF E503.
F. DO NOT PROCESS A SB01 IF PROCESSING A SEPARATION AND LEAVE
TRANSACTION TOGETHER AFTER ETS IS EXPIRED, INSTEAD, PROCESS A SB03 
REPORTING THE ENTIRE LEAVE PERIOD FOLLOWED BY E503.
G.  FOR SUSPENDED ACCOUNTS IN A "T" STATUS WITH REASON CODE "3" 
NAVY PERSONNEL COMMAND HAS CONFIRMED SEPARATION, HOWEVER, THE E503 
HAS NOT BEEN PROCESSED BY THE SEPARATING ACTIVITY IN DJMS-AC.
THE E503 IS NECESSARY TO CLOSE MBR PAY ACCOUNT.  MPO-CL
IS REQUESTING SEPARATING ACTIVITY SUBMIT E503 IMMEDIATELY VIA
DJMS-AC. THE E503 IS NECESSARY FOR MPO-CL TO MAIL FINAL PAYMENT,
ISSUE OVERPAYMENT LETTERS, AND/OR ISSUE W2.  
4. FOLLOWING THE ABOVE PROCEDURES AND GUIDELINES WILL ENSURE
ACCURATE AND TIMELY SEPARATION PROCESSING.//
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