RAAUZYUW RUDIDFB1700 0151400-UUUU--RHMCSUU. ZNR UUUUU R 151400Z JAN 10 ZYB FM DFAS CLEVELAND OH //JFLG// TO AIG 4676// AIG 4678// BT UNCLAS //N07220// MSGID/GENADMIN/DFAS-CL CODE JFLG// SUBJ/2009 W-2 COMPACT DISK (CD) DELIVERY INFORMATION FOR NAVY ACTIVE DUTY PERSONNEL// MILITARY PAY ADVISORY 04/10// REF/A/MSG/DFAS CLEVELAND OH/211600Z OCT 09// AMPN/REF A IS MILITARY PAY ADVISORY 40/09 THAT PROVIDES 2009 W-2 COMPACT DISK DISTRIBUTION INFORMATION FOR ASHORE AND AFLOAT COMMUNITIES, MOBILE UNITS, NAVAL ACADEMY, AND SUBMARINES.// POC/JULIAN MELL/FIELD SERVICES DIVISION/DFAS-CL CODE JFLG/ COM (216) 522-5886/DSN 580-5886// RMKS/1. 2009 W-2 COMPACT DISKS (CDS) WILL BE MAILED FROM 25 JAN 2010 THROUGH 29 JAN 2010. CDS WILL BE DELIVERED IN BOXES TO THE ASHORE COMMUNITIES AND NAVAL ACADEMY. AFLOAT AND MOBILE UNITS WILL RECEIVE CDS IN A YELLOW WATERPROOF HYPALON BAG THAT MUST BE RETURNED IMMEDIATELY TO THE RETURN ADDRESS FOR DFAS-CLEVELAND. UPS WILL DELIVER CDS THAT WERE ORIGINALLY GOING TO BE MAILED FEDEX. ACTIVITIES SHOULD CONTACT FIELD SERVICES IF CDS HAVE NOT BEEN RECEIVED BY 4 FEB 2010. 2. PASSWORDS WILL BE EMAILED TO W-2 POCS AND ASHORE DEPUTY DISBURSING OFFICERS PRIOR TO 20 JAN 2010. SHIPS RECEIVING PAY/PERSONNEL SUPPORT FROM A PERSONNEL SUPPORT DETACHMENT (PSD) AFLOAT MAY CONTACT THE PSD FOR THE PASSWORD. FOR PASSWORD AND/OR COMPACT DISK ASSISTANCE, CALL FIELD SERVICES AT DSN 580-5886 OR COMMERCIAL (216) 522-5886. JULIAN.MELL@DFAS.MIL OR MAUREEN.MCNAMEE@DFAS.MIL CAN PROVIDE ASSISTANCE VIA EMAIL. 3. UPON RECEIPT OF THE 2009 W-2 CD, VERIFY THAT THE ACTIVITY'S UIC AND NAME OF COMMAND IS CORRECT ON THE DISK LABEL. NEXT, CONFIRM THAT THE CD CONTAINS THREE PDF FILES AND THAT THE W-2 PDF FILE WILL OPEN USING THE PASSWORD. THE REMAINING TWO FILES PROVIDE INSTRUCTIONS; ONE IS FOR THE W-2 BACK AND THE OTHER FOR PRINT INSTRUCTIONS. 4. W-2S WILL BE SORTED IN ASCENDING ORDER BY PAY UIC, AND WITHIN EACH PAY UIC BY ACTIVITY UIC. THE SORT ORDER WITHIN THE ACTIVITY UIC WILL BE NAME (LAST, FIRST AND MIDDLE) AND FOR THOSE MEMBERS HAVING THE SAME NAMES, BY SSN. THE BOOKMARK TAB CAN BE USED TO CHECK FOR LISTED ACTIVITY UICS ON THE W-2 PDF FILE. IF AN INDIVIDUAL'S W-2 IS MISSING, THEN USE THE VERB JLAA TO REISSUE THE W-2. 5. CUSTOMER SERVICE DESKS (CSDS) AND PSDS ARE RESPONSIBLE FOR COORDINATING WITH ACTIVITY UICS SO THAT W-2S ARE DISTRIBUTED IN A TIMELY MANNER. AFLOAT AND ASHORE ACTIVITIES SHOULD BEGIN W-2 DISTRIBUTION AT TIME OF RECEIPT. CDS ARE TO BE STORED IN A SECURE ENVIRONMENT AND SHREDDED AFTER THE TAX SEASON I.A.W. COMMAND POLICY AND DODFMR VOLUME 5, CHAPTER 21. 6. A MEMBER'S W-2 WILL NOT APPEAR ON THE CD IF THE MASTER MILITARY PAY ACCOUNT (MMPA) WAS FROZEN ("SX" SHOWING "6"), GARBLED ("SX SHOWING "7"), OR OUT OF BALANCE ("SX" SHOWING "8") ON 13 JAN 2010. THESE TYPES OF ACCOUNTS WILL BE RESOLVED BY MILITARY PAY OPERATIONS-CLEVELAND (MPO-CL). MPO-CL WILL GENERATE AND MAIL THESE W-2S AND MANUALLY LOAD THE 5-YEAR TAX HISTORY SYSTEM (5YRTHS). 7. MEMBERS STILL IN A DETACHED STATUS (ADSN 9999) ON 13 JAN 2010 WILL NOT RECEIVE A W-2 ON THE CD. WHEN THE MEMBER REPORTS PERMANENT CHANGE OF STATION (PCS), THE 5YRTHS ADDRESS INFORMATION WILL BE UPDATED AND A W-2 WILL BE MAILED.// BT #1700 NNNN