R 121530Z JAN 12 ZYB FM DFAS CLEVELAND OH //JFLS// TO AIG 4676 AIG 4678 INFO DFAS CLEVELAND OH BT UNCLAS //N07220// MSGID/GENADMIN/DFAS-CL CODE JFLS// SUBJ/2011 W-2 COMPACT DISK (CD) DELIVERY INFORMATION FOR NAVAL ACADEMY AND NAVY ACTIVE DUTY PERSONNEL// MILITARY PAY ADVISORY 04/12// REF/A/MSG/DFAS CLEVELAND OH/021600Z NOV 11// AMPN/REF A IS MILITARY PAY ADVISORY 53/11 THAT PROVIDES 2011 W-2 COMPACT DISK DISTRIBUTION INFORMATION FOR ASHORE AND AFLOAT COMMUNITIES, MOBILE UNITS, NAVAL ACADEMY, AND SUBMARINES.// POC/JULIAN MELL/FIELD SERVICES DIVISION/DFAS-CL CODE JFLS/ COM (216) 522-5886/DSN 580-5886// RMKS/1. 2011 W-2 COMPACT DISKS (CDS) WILL BE MAILED FROM 26 JAN 2012 THROUGH 29 JAN 2012. CD(S) WILL BE DELIVERED IN A BOX TO THE NAVAL ACADEMY AND ASHORE AND AFLOAT COMMUNITIES. ACTIVITIES SHOULD CONTACT FIELD SERVICES IF CDS HAVE NOT BEEN RECEIVED BY 14 FEB 2012. 2. PASSWORDS WILL BE EMAILED TO THE PERSONNEL SUPPORT DETACHMENT (PSD) OR CUSTOMER SERVICE DESK (CSD) DEPUTY DISBURSING OFFICER PRIOR TO 31 JAN 2012. SHIPS RECEIVING PAY/PERSONNEL SUPPORT FROM A PSD AFLOAT MAY CONTACT THE PSD'S DEPUTY DISBURSING OFFICER FOR THE PASSWORD. SHIPS ASSIGNED TO THE ATLANTIC FLEET AND PACIFIC FLEET SHOULD CONTACT FIELD SERVICES AT DSN 580-5886 OR COMMERCIAL (216) 522-5886. JULIAN.MELL@DFAS.MIL OR CLIFFORD.BROWNING@DFAS.MIL CAN PROVIDE PASSWORD ASSISTANCE VIA EMAIL. 3. UPON RECEIPT OF THE 2011 W-2 CD, VERIFY THAT THE ACTIVITY'S UIC AND NAME OF COMMAND IS CORRECT ON THE DISK LABEL. NEXT, CONFIRM THAT THE CD CONTAINS THREE PDF FILES AND THAT THE W-2 PDF FILE WILL OPEN USING THE PASSWORD. THE REMAINING TWO FILES PROVIDE INSTRUCTIONS; ONE IS FOR THE W-2 BACK AND THE OTHER FOR PRINT INSTRUCTIONS. 4. W-2S WILL BE SORTED IN ASCENDING ORDER BY PAY UIC, AND WITHIN EACH PAY UIC BY ACTIVITY UIC. THE SORT ORDER WITHIN THE ACTIVITY UIC WILL BE NAME (LAST, FIRST AND MIDDLE) AND FOR THOSE MEMBERS HAVING THE SAME NAMES, BY SSN. THE BOOKMARK TAB CAN BE USED TO CHECK FOR LISTED ACTIVITY UICS ON THE W-2 PDF FILE. IF AN INDIVIDUAL'S W-2 IS MISSING, THEN USE THE VERB JLAA TO REISSUE THE W-2. 5. PSDS AND CSDS ARE RESPONSIBLE FOR COORDINATING WITH ACTIVITY UICS SO THAT W-2S ARE DISTRIBUTED IN A TIMELY MANNER. AFLOAT AND ASHORE ACTIVITIES SHOULD BEGIN W-2 DISTRIBUTION AT TIME OF RECEIPT. CDS ARE TO BE STORED IN A SECURE ENVIRONMENT AND SHREDDED AFTER THE TAX SEASON I.A.W. COMMAND POLICY AND DODFMR VOLUME 5, CHAPTER 21. 6. A MEMBER'S W-2 WILL NOT APPEAR ON THE CD IF THE MASTER MILITARY PAY ACCOUNT (MMPA) WAS FROZEN ("SX" SHOWING "6"), GARBLED ("SX SHOWING "7"), OR OUT OF BALANCE ("SX" SHOWING "8") ON 13 JAN 2012. THESE TYPES OF ACCOUNTS WILL BE RESOLVED BY MILITARY PAY OPERATIONS-CLEVELAND (MPO-CL). MPO-CL WILL GENERATE AND MAIL THESE W-2S AND MANUALLY LOAD THE 5-YEAR TAX HISTORY SYSTEM (5YRTHS). 7. MEMBERS STILL IN A DETACHED STATUS (ADSN 9999) ON 13 JAN 2012 WILL NOT RECEIVE A W-2 ON THE CD. WHEN THE MEMBER REPORTS PERMANENT CHANGE OF STATION (PCS), THE 5YRTHS ADDRESS INFORMATION WILL BE UPDATED AND A W-2 WILL BE MAILED.// BT #1700 NNNN