P 261917Z JUL 12 FM DFAS CLEVELAND OH TO AIG 4676 AIG 4678 SUBJ/HARDSHIP DUTY PAY LOCATION DJMS SYSTEM CHANGE// MILITARY PAY ADVISORY 30/12// REF/A/ DODFMR VOL 7A// REF/B/ NAVY DJMS PTG// NARR/REF A IS THE DODFMR VOL 7A, CHAPTER 17 PARA 170103, FOR HDP-L. REF B IS THE NAVY PROCEDURES TRAINING GUIDE, FIGURE 106-6.// POC/FIELD SERVICES DIVISION/MPO-CL CODE JFLS/TEL: DSN 580-5886 216-522-5886.// RMKS/1. THE PURPOSE OF THIS MESSAGE IS TO ADVISE PAY ACTIVITIES OF A HARDSHIP DUTY PAY-LOCATION (HDP-L) DJMS SYSTEM CHANGE THAT WILL BE IMPLEMENTED ON JULY 26, 2012. THIS SYSTEM CHANGE WILL ALLOW HDP-L TRANSACTION TO RECYCLE FOR 30 DAYS, ACCORDING WITH REF A. 2. PAY ACTIVITIES SHOULD CONTINUE TO SUBMIT HDP-L 1401 TRANSACTION WHEN EACH SERVICE MEMBER WHO ARRIVES TO A HARDSHIP DUTY AUTHORIZED LOCATION. 1401 TRANSACTION WILL RECYCLE ON THE MASTER MILITARY PAY ACCOUNT (MMPA) UNDER FORMAT-ID (FID) ‘NE’ FOR 30 CONSECUTIVE DAYS. ON THE 31ST DAY THE ENTITLEMENT WILL POST ON THE MMPA FROM THE START DATE FORWARD. 3. THE ‘NE’ MEMO LINE WILL HAVE THE FOLLOWING INFORMATION: START DATE, DUTY TYPE AND LOCATION CODE. A 1401 TRANSACTION WILL NOT PROCESS IF THE MMPA REFLECTS A DEPART PCS TRANSACTION (SH STATUS). 4. IF A HDP-L IS POSTED ON THE MMPA AND A PCS TRANSACTION (SH03) IS PROCESSED, THE HDP-L WILL STOP ON DATE OF DEPARTURE. IF A 1402 TRANSACTION IS POSTED FOR 30 DAYS OR LESS, DJMS SYSTEM WILL NOT PAY THIS ENTITLEMENT AND AN ERROR COE WILL BE GENERATED EQUAL TO ‘ADQ’: HDP-L TRANSACTION START AND STOP DATES ARE LESS THAN 31 DAYS. IF A 1403 TRANSACTION IS RELEASED FOR A PERIOD LESS THAN 31 DAYS, THIS TRANSACTION WILL REJECT WITH ERROR CODE ‘ADQ’:HDP-L TRANSACTION START AND STOP DATES ARE LESS THAN 31 DAYS. A 1406 TRANSACTION WILL DELETE A ‘NE’ MEMO ENTRY IF PRESENT OR CANCEL THE APPROPRIATE 14 ENTRY. 5. PAY ACTIVITIES ARE REMINDED TO MONITOR EACH 1401 TRANSACTION TO PREVENT POTENTIAL OVERPAYMENT FOR THOSE SERVICE MEMBERS WHO DO NOT REACH THE 31ST DAY REQUIREMENT FOR HDPL- ENTITLEMENT. 1406 OR 1402 TRANSACTION SHOULD BE PROCESS ON A TIMELY MANNER IN ORDER TO PREVENT OVERPAYMENTS. 6. A CHANGE WAS ALSO MADE TO THE 1401 TRANSACTION. A FIELD WAS ADDED TO DESIGNATE IF THE MEMBER ALREADY HAS REACHED THE 30 DAY REQUIREMENT AND IS REPORTING TO ANOTHER CONSECUTIVE HDP-L ENTITLEMENT. A ‘Y’ IS ENTERED IN THE NEW FIELD TO BYPASS THE 30 DAYS REQUIREMENT FOR MEMBERS WHO HAVE MET THE 30 DAY RULE. AN ‘N’ IS ENTERED FOR THE TRANSACTION TO RECYCLE UNTIL THE 30 DAYS REQUIREMENT IS MET, BEFORE PAYING ON DAY 31. THIS UPDATE WILL BE REFLECTED IN THE NAVY DJMS PTG.