P 041324Z JUN 20 MID110000773780U
FM DFAS CLEVELAND OH
TO AIG 4676
AIG 4678
AIG 4730
BT
UNCLAS
SUBJ/RETROACTIVE HOUSING ALLOWANCE AND PCS MOVE ADJUSTMENTS IN
DJMS-AC SYSTEM//
MILITARY PAY ADVISORY 17/20//
REF A /DODFMR VOL 7A, CHAPTER 26//
REF B /NAVY PTG CHAP 7 PARA 70702//
NARR/REF A, LIST HOUSING ALLOWANCE POLICY. REF B, NOTIFICATION
OF INDEBTEDNESS.//
POC/DFAS-CL, IDALIZ WILLIAMS, SENIOR ANALYST, SYSTEM LIAISON AND
PROCEDURES. EMAIL:IDALIZ.WILLIAMS.CIV@MAIL.MIL OR RANJIT KAUR ANALYST,
SYSTEM LIAISON AND PROCEDURES.  EMAIL: RANJIT.KAUR2.CIV@MAIL.MIL.//
RMKS/1. THE PURPOSE OF THIS MESSAGE IS TO PROVIDE GUIDANCE ON HOW
TO REDUCE THE HIGH MONEY AMOUNT AT MID-MONTH (MM) AND AT END OF
THE MONTH (EOM) FOR A SCHEDULED PAY DATE, CAUSED BY CONUS OR
OUTCONUS HOUSING ALLOWANCES (FID 68, 43, 45) AND PCS MOVE (SG03/SH03)
TRANSACTIONS.
2. THE MAIN CAUSE OF A HIGH MONEY AMOUNT PAYMENT AT MM AND/OR AT
EOM SCHEDULED PAY DATE, IS DUE TO A RETROACTIVE HOUSING ALLOWANCE
ADJUSTMENTS AND RETROACTIVE PCS MOVE (SG03/SH03 TRANSACTIONS)
WITHOUT VERIFICATION FOR AN ADJUDICATION OF PAY.
3. ON THE NEXT DJMS-AC UPDATE, PSDS, FLEET AND DFAS-CL TECHNICIANS
MUST REVIEW  AFFECTED MMPA ACCOUNT AND DETERMINE IF A DEBT WAS
CREATED IN DJMS-AC SYSTEM.   IF THERE IS A SUSPENDED DEBT POSTED ON
THE MMPA AND THE 'PU' FID IS REFLECTING A HIGH DOLLAR AMOUNT, YOU
MUST PROCESS A DQ20 TRANSACTION TO OFFSET RELATED DEBT.  OTHERWISE,
THE SERVICE MEMBER WILL BE OVERPAID TWICE.
4. TO RESOLVE THIS ISSUE, WE ARE RECOMMENDING TO RELEASE
ANY RETROACTIVE HOUSING ALLOWANCE TRANSACTION OR PCS MOVE
AFTER MM AND  AT LEAST 5 DAYS PRIOR TO THE MER RUN TO ALLOW
FOR PAY ADJUDICATION.
5. PSDS AND THE FLEET HAS ACCESS AND MUST PROCESS A DQ20 TRANSACTION
TO COLLECT HOUSING ALLOWANCE CREDITS IN EXCESS OF SERVICE MEMBERS'
NET PAY.
6. IF A DQ20 TRANSACTION IS NOT PROCESSED PRIOR TO THE MER RUN,
THEN PSDS AND THE FLEET MUST PROVIDE DUE PROCESS TO THE
SERVICE MEMBER AND MUST SECURE A CASH DEPOSIT AS SOON AS POSSIBLE
TO BALANCE HIS/HER MMPA PER REF B.
7. STEPS 1 THRU 6 WILL REDUCE INTERNAL/EXTERNAL AUDITING REPORTING
FOR HIGH MONEY PAYMENTS.  THIS PROCESS IS PART OF AN AUDIT CONTROL
TO PREVENT UNNECESSARY OVERPAYMENTS CREATED BY RETROACTIVE
HOUSING ALLOWANCE  AND PCS MOVE ADJUSTMENTS.
8. REQUEST WIDEST DISTRIBUTION POSSIBLE.//