RTTUZYUW RHOIAAA0001 0811316-UUUU--RHSSSUU. ZNR UUUUU R 220815Z MAR 17 ZYB FM COMNAVPERSCOM MILLINGTON TN//PERS2// TO AIG 9226 INFO COMNAVPERSCOM MILLINGTON TN//PERS2// BT UNCLAS //N01000// SECINFO/-/-// MSGID/GENADMIN,USMTF,2008/COMNAVPERSCOM MILLINGTON TN// SUBJ/PAY AND PERSONNEL INFORMATION BULLETIN 17-04// GENTEXT/REMARKS/1. PASS TO CO, XO, SEL, ADMINOFF, PERSOFF, CCC/NC, AND DISBO. THIS MESSAGE TARGETS PERSONNEL, ADMINISTRATIVE, DISBURSING, AND PASS OFFICES REGARDING CURRENT PAY/PERSONNEL ISSUES FOR BOTH ACTIVE AND RESERVE PERSONNEL. 2. ISSUE 170401:PERS 2 is now publishing a "list of effective changes" for Pay/Personnel/Travel SOPs. All SOPs Summary updates are posted at: https://mpte.navy.deps.mil/sites/npc/pers2/SOPs%20Updates/Forms/AllItems.aspx A quick launch link (SOPs Updates) is also on PERS-2, NPPSC, and all of the PSD site pages. SOP Updates February 2017 3. General Comments: As part of the update process 2017 NAVADMINs (thru 054/17), PPIBs (thru 17-03), and MPAs (thru 05/17) were reviewed to identify additional reference requirements and procedural changes/work arounds required for the existing SOPs. NAVADMIN 051/17, Extension of Deadline to Apply for Voluntary Extension of Enlistment to Complete Prescribed Sea Tour for First-Term Personnel, was the only message with direct SOP impact. NAVADMIN 051/17 extended the deadline discussed in NAVADMIN 004/17, Voluntary Extension of Enlistment to Complete Prescribed Sea Tour for First-Term Personnel, from 28 Feb 2017 to 31 Dec 2017. In addition, MPM 1160-040 Extension of Enlistments was updated and posted 17 Feb 2017. Procedural changes identified in the MPM and NAVADMINs will be incorporated in the Extensions SOP update this month. 4.The following messages have tangential impact on the SOPs: A. NAVADMIN 037/17 MY NAVY PORTAL (MNP) BETA LAUNCH introduced the new portal that was designed by Sailors and is intended to become the central location for Sailors to access all their personnel information and to manage their careers, from start to finish. This initial beta release in February 2017, with limited functionality, will be updated in phases, adding capability and functionality over time. With each quarterly release of MNP, Sailors will see continued improvement and functionality. MNP is expected to be fully operational in 2020 and be a self-service solution for the personnel needs of the Sailor. Furthermore, with the launch of MNP beta, NKO is tentatively scheduled to be retired after data migration and the spring Navy Wide Advancement Exam Cycle, expected spring 2017. The NKOs Navy eLearning Center content and communities of practice will be restructured and updated on MNP. More information about MNP can be found on the MNP help tab and on the Navy Personnel Command Career Toolbox website at: http://www.public.navy.mil/bupers-npc/career/toolbox/Pages/My-Navy-Portal.aspx B. MPA 04-17 LIMITED EVACUATION ICO OROVILLE, CALIFORNIA (CA) DAM EVENT/LINE OF ACCOUNTING (LOA) and PPIB 1702 OROVILLE DAM EVACUATION GUIDANCE discussed LOA for Evacuation Orders as a result on the Oroville Dam Flooding. Due to the temporary nature of this guidance, it will not be incorporated into the TDY Travel Claim Settlement SOP but should be referenced when processing Evacuation Orders associated with the event. 5. Additionally, there were a number of impacts to the SOPs resulting from NPPSC Instruction issuances, NSIPS Releases, the ongoing FIAR Audit, and stakeholder/customer feedback. The impacts are detailed below: A. Separations SOP Updates (NAVADMIN 260/16 and new DD 2648 eForm). As stated last month the Separations SOP was updated to reflect the issuance of the new DD 2648 eForm (07 Nov 2016) and the simultaneous cancelation of the former DD 2648 Pre-Sep counseling, DD 2648-1 Reserve TAP, and DD 2958 ITP Checklist, so there are no longer process steps related to the old forms. Since the SOP was updated based upon the new eForm, it is at odds with some of the requirements in OPNAVINST 1900.2C, primarily related to the old forms. OPNAVINST 1900.2C will be updated once the DODI is updated, and we’ll revisit the SOP once that is done to verify the SOP. However, further updates to the Separations SOP (and Fleet Reserve/Retirements and RC Demob SOPs) are on hold pending release of Business Rules to address the new DD 2648 eForm. While PERS 313 has received legal approval to accept the new DD 2648 eForm document to the OMPF, further update of Separations SOP (and Fleet Reserve/Retirements and RC Demob SOPs) is awaiting approval of Business Rules to address the new DD 2648 eForm completed in the DMDC web-based application as compared to the DD 2648 completed in the disconnected ops environment. Once the Business Rules are approved, the SOPs will be updated to reflect the new eForm Business Rules. B. NPPSCINST 5213.1 Forms Management was released 10 Feb 2017. (Impacts most Personnel and Travel SOPs and several Pay SOPs). The new instruction cancelled NPPSCINST 1320.1B and NPPSCINST 4650.8A. Only uthorized versions of the NPPSC forms are authorized for use, and to manage version control and prevent the use of outdated forms, all NPPSC forms are now located on the NPC Public website: http://www.public.navy.mil/bupers-npc/reference/forms/Pages/NPPSCForms.aspx Note: The last five forms on the list are awaiting SSN justification and have not yet been activated. For the most part these inactivated forms impact MILPCS Travel Claim Settlement and MILPCS Travel Advance SOPs. All Pay SOPs have been updated to reflect the current form number and title and public website link. Personnel and Travel SOPs are in the process of being updated to reflect the same. C. FIAR Audit, MPM 1000-021 and NSIPS Release 1.4.8.0 (Impacts all SOPs). Pay SOP Summary: The FIAR Audit is complete and comments and recommendations have been added to ALL the Pay SOPs. Additionally, ALL Pay SOPs have been updated to reflect the new CPPA role designation and NEC announced in NAVADMIN 235/16 and MPM 1000-021. Finally, acknowledgment of expanded CPPA self-service capabilities has been addressed in the Pay SOP roles/responsibilities. D. MPM 1000-21 and NSIPS release 1.4.8.0 resulted in the following SOP role definition: Command Pay and Personnel Administrator (CPPA): Serves as the primary customer service link between command members and the supporting PSD or Functional Service Center (FSC). Duties and responsibilities are defined in MPM 1000-021. The term CPPA identifies personnel assigned the Navy Enlisted Classification (NEC) code of 95AD, but for the purposes of this SOP may include Dept/Div Admin representatives (e.g., large afloat commands) who liaise directly with the ship's Personnel Office/PSD. Note: Recent and future NSIPS programming releases will continue to expand CPPA roles and capabilities within NSIPS. Until such time as the new CPPA NEC code (95AD) is fully implemented, individual PSDs and FSCs may assign PSD Clerk duties and responsibilities, as identified in this SOP and consistent with expanded NSIPS capabilities, to supported command CPPAs in order to facilitate the timely and accurate processing of Service Member pay and personnel transactions. As such, CPPAs may accomplish PSD Clerk assigned steps within this SOP consistent with expanded NSIPS roles and capabilities and servicing PSD/FSC authorization. Travel SOP Summary: Travel SOPs are currently being updated to reflect the above FIAR recommendations and MPM 1000-021 updates, as well as additional emphasis on the Notice of Findings and Recommendations (NFRs) and Corrective Action Plans (CAPs) identified in the following messages: • PPIB 16-09: TRAVEL CLAIM CONTROL AND SUBMISSION PROCEDURES • NAVADMIN 101/16: MILITARY PERMANENT CHANGE OF STATION TRAVEL VOUCHER DUE WITHIN FIVE WORKING DAYS • PPIB 17-01: REVIEW AND APPROVAL OF TRAVEL VOUCHERS Additionally, FIAR has recommended emphasis on orders endorsement requirements to support the tracking of travel claim submissions to meet the five working day time criteria in DoD FMR Vol 9 Chap 8. • MPM 1320-310 Permanent Change of Station (PCS) Transfer Order Endorsements • MPM 1320-314 Temporary Duty (TDY) Travel Orders Finally, the following is a list of required KSDs for travel claim settlements are being detailed in Step 7.12 of the Travel SOPs based upon PPIB 16-09 NFR CAPs: 1) DD 1351-2 (Travel Voucher) with all required signatures (TDY = Mbr + AO; PCS = Mbr + Reviewing official + AO) 2) TDY/PCS Orders (originals + all modifications) with endorsements 3) All relevant supporting documentation (e.g., receipts, required forms, etc.) to substantiate the payment made to the member 4) WinIATS Travel Voucher Summary (the settlement voucher from WINIATS showing the DOV and payment date) Currently Printed in Step 7.11 of the SOP. 5) WinIATS Travel Voucher Detail, also known as the .TVL file (to show which claims were in the batch that was certified in RCOL) Currently Printed in Step 6.5 of the SOP. 6) IATS Electronic File Certification which is the RCOL screenshot AFTER the file has been certified (to show which batches were certified and by whom) Currently Printed in Step 6.9 of the SOP. 7) DD 577 for the Certifying Official (the person who certified the batch file in RCOL) Personnel SOP Summary: Following the Travel SOP updates, the Personnel SOPs will be updated to reflect FIAR Audit comments and recommendations and the new CPPA role designation and NEC announced in NAVADMIN 235/16 and MPM 1000-021. 6. POC: Mr. Wayne Ross, PERS-21, 901-874-2179, wayne.ross@navy.mil// BT #0001 NNNN