RAAUZYUW RUCCBWF0001 1301300-UUUU--RHMCCSUU.
ZNR UUUUU
R  031600Z MAY 17 ZYB
FM COMNAVPERSCOM MILLINGTON TN//PERS2//
TO AIG 9226
INFO COMNAVPERSCOM MILLINGTON TN//PERS2//
BT
UNCLAS //N01000//
SECINFO/-/-//
MSGID/GENADMIN,USMTF,2008/COMNAVPERSCOM MILLINGTON TN//
REF/A/DOC/DODINST 1000.30 AUG 2012/NOTAL//
REF/B/DOC/DTG 171625Z FEB 12/NOTAL//
REF/C/DOC/NSIPS SMART SHEET APR 2017//
NARR/REF A IS DOD INSTRUCTION 1000.30 – REDUCTION OF SOCIAL 
SECURITY NUMBER (SSN) USE WITHIN DOD. REF B IS DON CIO MESSAGE
DON SSN REDUCTION PLAN PHASE THREE. REF C NAVY INTIGRATED 
PERSONNEL SYSTEM (NSIPS) SEPARATION OF DUTIES – NSIPS SMART 
SHEET UPDATE #1 DTD APRIL 2017
SUBJ/PAY AND PERSONNEL INFORMATION BULLETIN 17-05//
GENTEXT/REMARKS/1. PASS TO CO, XO, SEL, ADMINOFF, PERSOFF, CCC/NC, AND DISBO. 
THIS MESSAGE TARGETS PERSONNEL, ADMINISTRATIVE, DISBURSING, AND PASS OFFICES 
REGARDING CURRENT PAY/PERSONNEL ISSUES FOR BOTH ACTIVE AND 
RESERVE PERSONNEL. 

2. ISSUE 170501:  ACTION REQUIRED: EFFECTIVE 1 MAY 2017, ALL PERSONNEL 
AND PAY DOCUMENTS THAT TRIGGER PAY ENTITLEMENTS MUST COMPLY WITH THE NEW FILE 
NAMING CONVENTION IN TRIM OR LOCAL DOCUMENT RETENTION SYSTEM. THE NEW FILE 
NAMING STRUCTURE IS “FIRSTNAME LASTNAME, FULL DOD-ID, NAME OF ENTITLEMENT”. 
EXAMPLE: “JON DOE 1234567890 OHA”. 

3. BACKGROUND: REF A DELINEATES DEPARTMENT OF DEFENSE TO ENGAGE IN AN INITIATIVE 
TO REDUCE THE USE OF SSN.  ALL DOD PERSONNEL SHALL REDUCE OR ELIMINATE THE USE 
OF SSN WHEREVER POSSIBLE. USE OF THE SSN IN ANY FORM, INCLUDING, 
BUT NOT LIMITED TO, TRUNCATED, MASKED, PARTIALLY MASKED, ENCRYPTED, OR DISGUISED 
SSN.  THE DOD IDENTIFICATION NUMBER (DOD-ID) WILL REPLACE THE SSN AS THE GENEVA 
CONVENTIONS SERIAL NUMBER FOR THE UNITED STATES AS ALL DOD IDENTIFICATION CARDS 
ARE UPDATED THROUGH THEIR NATURAL LIFECYCLE REPLACEMENT.  THE DOD IDENTIFICATION 
NUMBER IS THE COMMON NAME FOR THE ELECTRONIC DATA INTERCHANGE PERSONAL IDENTIFIER 
(EDI-PI).  PER REF B, DON-CIO AUTHORIZES THE USE OF ELECTRONIC DATA INTERCHANGE 
PERSONAL IDENTIFER (EDI-PI).  WHEN CHANGES TO A PROCESS RESULT IN THE ELIMINATION 
OF THE USE OF THE SSN, DON DIRECTIVES AND INSTRUCTIONS SHALL BE UPDATED TO REFLECT 
THOSE CHANGES. DON BUSINESS PROCESSES SHALL SUBSTITUTE THE DOD-ID NUMBER IN PLACE 
OF THE SSN WHEN RESOURCES ARE AVAILABLE AND/OR INTERFACING SYSTEMS IMPLEMENT THE 
USE OF THE DOD-ID NUMBER. THIS NEW NAMING CONVENTION STRUCTURE WILL REDUCE OR 
ELIMINATE THE USE OF SSN WHEN STORING PERSONNEL, PAY AND MILPCS KEY SUPPORTING 
DOCUMENTATION FILES.

4. SYSTEM CHANGES AND NEW CAPABILITY: IN RESPONSE TO REF A AND REF B, A 
SYSTEM CHANGE REQUEST (SCR) WAS APPROVED AND IMPLEMENTED WITHIN NSIPS AS OF 
1 APR 2017.  PER REF C, DOD-ID IS A UNIQUE 10-DIGIT  NUMBER THAT IS USED IN PLACE 
OF THE SOCIAL SECURITY NUMBER (SSN) TO VALIDATE A SAILORS IDENTITY. DOD-ID 
LOOKUP WAS ADDED TO THE NSIPS MENU FOR ALL USERS, INCLUDING MEMBER SELF SERVICE.  
THIS CAPABILITY ALLOWS FOR EACH NSIPS USER TO ENTER A SAILORS SSN INTO THE 
EMPLID SEARCH FIELD.  THIS ACTION WILL RETRIEVE A SAILORS DOD-ID OF THAT SPECIFIC 
MEMBER.  

5. POINT OF CONTACT IS MR. DAN MENDOZA, BUPERS AUDIT RESPONSE PROGRAMS, AT 
(703) 604-5883 OR VIA E-MAIL AT DANILO.R.MENDOZA@NAVY.MIL.

6. REQUEST WIDEST DISSEMINATION.//


BT
#0001





NNNN