RTTUZYUW RHOIAAA0001 2232032-UUUU--RHSSSUU. ZNR UUUUU R 111530Z AUG 17 FM COMNAVPERSCOM MILLINGTON TN//PERS2// TO AIG 9226 INFO COMNAVPERSCOM MILLINGTON TN//PERS2// BT UNCLAS //N01000// SUBJ/PAY AND PERSONNEL INFORMATION BULLETIN 17-14// SECINFO/-/-// MSGID/GENADMIN,USMTF,2008/COMNAVPERSCOM MILLINGTON TN// GENTEXT/REMARKS/1. PASS TO CO, XO, SEL, ADMINOFF, PERSOFF, CCC/NC, AND DISBO. THIS MESSAGE TARGETS PERSONNEL, ADMINISTRATIVE, DISBURSING, AND PASS OFFICES REGARDING CURRENT PAY/PERSONNEL ISSUES FOR BOTH ACTIVE AND RESERVE PERSONNEL. 2. ISSUE 171401: SOP Updates JuLY 2017 PERS 2 publishes a "list of effective changes" for Pay/Personnel/Travel SOPs. All SOPs Summary updates are posted at: https://mpte.navy.deps.mil/sites/npc/pers2/SOPs%20Updates/Forms/AllItems.aspx. A quick launch link to SOPs Updates is also on PERS-2, NPPSC, and all of the PSD site pages. 3. General Comments: As part of the update process 2017 NAVADMINs (thru 191/17), PPIBs (thru 17-12), and MPAs (thru 15/17) were reviewed to identify additional reference requirements and procedural changes/work arounds required for the existing SOPs. Changes/updates with the most significant impact to the SOPs included: • NSIPS Release 1.4.10.0 (weekend of July 29-30, 2017) • PPIB 17-11 Update to Pay and Personnel Information Bulletin 17-05 • NAVADMIN 159/17 Permanent Change of Station Orders Letter of Intent (LOI) • NAVADMIN 173/17 Guidance for Transferring Health Service Treatment Records for All United States Navy Active and Selected Reserve Service Members • NAVADMIN 181/17 Guidance for Access and Echelon Responsibilities for Tracking Service Treatment Records for All United States Navy Active/ Selected Reserve Service Members (Corrected Copy) A. NSIPS Release 1.4.10.0 Two changes affecting the Ashore User communities of the Navy Standard Integrated Personnel System (NSIPS) were deployed during the weekend of July 29-30, 2017. Both of these changes impact SOPs. 1) Command Pass Coordinator (CPC) Activity Report • CPC’s will no longer be allowed to submit an Activity Report if the detaching command did not complete an Activity Loss. If an attempt is made to submit the Activity Report without the corresponding Activity Loss, the following error will be received, “THIS ACTIVITY REPORT MUST BE PERFORMED BY THE PSD DUE TO NO EXISTING DETACHING (SH) DATA.” • The Accounting Disbursing Station Number (ADSN) Indicator on Activity Report has been relocated from Panel 1 to Panel 2. • Activity Reports will have to be routed to a specific OPERID at the Personnel Support Detachment (PSD – Supporting ADSN) instead of being routed into the NSIPS TASKS and NOTIFICATIONS box, which goes to all Personnel Clerk(s)/Supervisor(s). This change impacts the Receipt SOP, which was updated to reflect the changes in processing the Activity Gain if the SH has not been processed as well as the relocation of the ADSN Indicator from Panel 1 (Activity Report) to Panel 2 of the Activity Gain. Additionally, the CPPA COI Receipt Training is also being updated to make CPPAs aware of this impact. 2) Member Electronic Service Record (ESR) With release 1.4.10.0, a process will be implemented in NSIPS to check a member’s ESR entries when a user attempts to approve an Activity Loss or Reserve Check Out. If the system encounters any entries that have not been verified, a warning will be issued to the user that the member has unverified entries. The pages that are not verified will be identified (i.e. Awards, History of Assignments, etc.) and the user will be given the option to continue with the loss or cancel and verify ESR entries. The ESR will not be closed out and no documents will be submitted to a member’s Official Military Personnel File (OMPF). The change is intended to mitigate the high volume of unverified transactions in NSIPS. B. PPIB 17-11 UPDATES TO PAY AND PERSONNEL INFORMATION BULLETIN 17-05 All 48 SOPs have been updated to include PPIB 17-11 as a reference and to correct the erroneous TRIM file naming convention that was stated in PPIB 17-05. PPIB 17-11, UPDATE TO PAY AND PERSONNEL INFORMATION BULLETIN 17-05, correctly states the TRIM file naming convention. The correct file naming convention is: - Last Name, then space - First Name, then space - Full DoD ID Number, then space - Name of Entitlement - Example: Doe John 1234567890 OHA Aside from the incorrect TRIM File Naming Convention, all other provisions of PPIB 17-05, especially regarding minimization of SSN and alternate/truncated forms of SSN remain in effect. C. NAVADMIN 159/17 PERMANENT CHANGE OF STATION ORDERS LETTER OF INTENT (LOI) NAVADMIN 159/17 announced temporary initiatives due to FY17 PCS funding shortfall. Starting 5 July 2017, Navy Personnel Command (NPC) began issuing LOIs for most PCS moves. These LOIs will allow advance scheduling of movers. Additionally, Sailors will be able to complete operational (sea duty) screening, update security clearances, take permissive Temporary Duty (TDY) for residence hunting, and begin the entitlement counseling and application processes for the movement of HHG. Because an LOI does not contain a line of accounting, it cannot be used to issue tickets, receive advanced military and/or travel pay, ship Household Goods (HHG) and Privately-Owned Vehicles (POV), place HHG and POV in storage, or reimburse Service Members for a personally procured move (PPM). Last month’s SOP Update indicated that this would be a temporary change to support the close out of FY-17, BUT THAT IS NOT CORRECT. The issuance of a PCS LOI for PCS orders that meet the criteria stipulated in NAVADMIN 159/17 is a permanent change. As such the MILPCS Travel Advance Request SOP was updated to reflect the coordination and advance planning measures that may occur, particularly for HHG moves, upon receipt of a PCS LOI. Additionally, the CPPA COI MILPCS Travel Advance Training was also updated to make CPPAs aware of this impact. Furthermore, the Transfer SOP is in the process of being updated to reflect that the Operational Duty Screening may be completed upon receipt of PCS LOI. Also, Security Clearance updates may be initiated upon receipt of PCS LOI. The change to the Transfer SOP is similar to the impact that NAVADMIN 203/14 OVERSEAS/REMOTE DUTY SCREENING POLICY CHANGE had on the SOP three years ago. So, the rewrite of the SOP will have the Operational Duty Screening initiated with the intent to complete the screening prior to receipt of PCS Orders. A short recap of revised Transfer SOP step progression • Step 1 has the Service Member negotiate for orders within the appropriate timeline and if applicable, receive PCS LOI • Step 2 is the Overseas/Remote Duty Screening NAVPERS 1300/16, if applicable • Step 3 is the Operational Duty Screening NAMED 1300/1, if applicable, with emphasis that the submission requirement to the PSD is the Operational Duty Screening Page 13 NOT the NAVMED 1300/1 • Step 4 is the actual receipt of PCS orders and the issuance of the TIS (NPPSC 1300/1) and NPPSC Transfer Checklist (NPPSC 1300/3) in conjunction with other elements of the Transfer package. Finally, the CPPA COI Transfer Training is also being updated to make CPPAs aware of this impact. 4. Other Initiatives Impacting SOPs Additionally, there were several impacts to the SOPs resulting from MILPERSMAN Updates, NPPSC Form issuances, DoD/OPNAV initiatives, and stakeholder/customer feedback. The impacts are detailed below: A. The DoD issuance and forms website URL has changed. The new base URL is http://www.esd.whs.mil/Directives/forms/. All the links to DD Forms and DoD Issuances have been updated on the SOP main landing pages. Additionally, links to DD Forms and DoD Issuances within all of the Pay, Personnel and Travel SOPs have been updated to reflect the new website form link. Of note, during the update of the Page 2 SOP, it was discovered that the link to the Secondary Dependency WEB Tool (MPA 30/14 refers) was found to be broken as a result of the same url/website update. The revised link to the WEB tool has been updated in the SOP and is provided here: https://www.dfas.mil/militarymembers/SecondaryDependency/secondarydependency_Navy/navysdfaq.html B. NPPSCINST 5213.1 Forms Management was released 10 Feb 2017 and impacts most Personnel and Travel SOPs and several Pay SOPs. PERS-2 continue to receive feedback from field activities, in addition to internal reviews, that endeavor to reconcile and update NPPSC checklist/form requirements with newly issued reference document requirements (e.g., NAVADMIN 082/16 (Tattoo Policy), NAVADMIN 260/16 (DD 2648 eForm), NAVADMIN 087/17 (SOES), Cancelation of NAVADMIN 187/14 etc.). Some of these references have eliminated forms/documentation that comprised TOPS submissions and resultant Retain Files (e.g., DD 2648, DD 2648-1, DD 2958, etc.). As is the policy with SOPs, if you discover the NPPSC forms/checklists reflect outdated requirements, please bring any discrepancies to our attention. The NPPSC forms are now located on the NPC Public website: http://www.public.navy.mil/bupers-npc/reference/forms/Pages/NPPSCForms.aspx C. MILPERSMAN Change 60. MPM Change 60 update has been initiated. The two articles updated 25 July and posted 27 July include: • 1236-010 Armed Forces Classification Test (AFCT) Administration and Procedures for Navy Personnel • 1306-412 New Construction, Overhaul (OVHL), Depot Modernization Period (DMP), Conversion, Deactivation, or Decommissioning (DECOM) MPM Change 59 Summary was published 25 July 2017. The Summary of the 20 article updates included in the summary can be viewed at: http://www.public.navy.mil/bupers-npc/reference/milpersman/Documents/MPM_CH_Summary.pdf 5. POC: Mr. Wayne Ross, PERS-21, 901-874-2179, wayne.ross@navy.mil// BT #0001 NNNN