RTTUZYUW RHOIAAA0001 0371458-UUUU--RHSSSUU.
ZNR UUUUU
R 061458Z FEB 19
FM COMNAVPERSCOM MILLINGTON TN//PERS2//
TO AIG 9226
INFO COMNAVPERSCOM MILLINGTON TN//PERS2//
BT
UNCLAS //N01000//
SUBJ/PAY AND PERSONNEL INFORMATION BULLETIN 19-03//
SECINFO/-/-//
MSGID/GENADMIN,USMTF,2008/COMNAVPERSCOM MILLINGTON TN//
REF/A/DOC/DODFMR//
AMPN/REF A IS DODFMR VOL 9 CHAPTER 5//
GENTEXT/REMARKS/1. PASS TO CO, XO, SEL, ADMINOFF, PERSOFF, CCC/NC, AND DISBO.
THIS MESSAGE TARGETS PERSONNEL, ADMINISTRATIVE, DISBURSING, AND PASS OFFICES 
REGARDING CURRENT PAY/PERSONNEL ISSUES FOR BOTH ACTIVE AND RESERVE PERSONNEL. 

2. ISSUE 190301:  THE PURPOSE OF THIS MESSAGE IS TO REINFORCE POLICY AND PROVIDE 
ADDITIONAL PROCEDURES TO ASSIST IN CLEARING/LIQUIDATING ALL OUTSTANDING TRAVEL 
ADVANCES (OTAS).

3. OTAS TOTALING OVER $10 MILLION REMAIN UNLIQUIDATED IN THE ACCOUNTING SYSTEM 
AT THE END OF EACH FISCAL YEAR. NPPSC/PSD/CPPA/DO/DDO/CO ARE RESPONSIBLE FOR 
PROCESSING TIMELY TRAVEL SETTLEMENTS IN ACCORDANCE WITH REF A TO INCLUDE THE 
LIQUIDATION OF ALL OTAS. TIMELY TRAVEL CLAIM PROCESSING WILL REDUCE THE NUMBER OF 
OTAS AT THE END OF THE FISCAL YEAR AND AVOID OVERPAYMENTS/UNDERPAYMENTS OF 
ENTITLEMENTS. FACTORS CAUSING OTAS INCLUDE, BUT NOT LIMITED TO:

 A) MEMBERS FAILING TO SUBMIT TRAVEL VOUCHER SETTLEMENT (DD 1351-2) AFTER THE 
COMPLETION OF PCS TRAVEL. 
 B) SEPARATING/RETIRING MEMBERS WITH TRAVEL ADVANCES NOT FILING TRAVEL VOUCHER 
SETTLEMENTS. 
 C) CLERICAL ERRORS MADE BY TRAVEL SETTLEMENT OFFICES, INCLUDING NOT 
LIQUIDATING/OFFSETTING THE OUTSTANDING TRAVEL ADVANCES ASSOCIATED WITH THE 
SETTLEMENT/CLAIM.

4. TO ASSIST THE RESPONSIBLE ACTIVITIES AND OFFICES, NPPSC SUPPORTED BY 
BUPERS 705, BUPERS 706 AND NPC PERS 52 HAVE DEVELOPED A DETAILED SUPPLEMENTAL 
STANDARD OPERATING PROCEDURE (SOP), WITH A PRIMARY FOCUS ON ENSURING THAT ALL 
OTAS ARE LIQUIDATED DURING TRAVEL SETTLEMENT PROCESS, IS ISSUED UNDER SEPARATE 
COVER.  SUPPLEMENTAL SOP IS TO BE IMMEDIATELY IMPLEMENTED TO CORRECT 
DEFICIENCIES IN THE CURRENT PROCESSES/PROCEDURES.

5. ROLES AND RESPONSIBILITIES:

- NPPSC WITH SUPPORT FROM BUPERS 705 AND NPC PERS 52 WILL GENERATE A LIST OF ALL 
OTAS ON A BI-WEEKLY BASIS AND DISSEMINATE TO ALL ACTIVITIES AND THE FLEET FOR 
DISTRIBUTION TO TRAVEL PROCESSING CENTERS (TPC), PERSONNEL SUPPORT DETACHMENTS 
(PSD), CUSTOMER SERVICE DESKS (CSD) AND AFLOAT UNITS WHO ARE THEIR OWN PSD FOR 
THEIR IMMEDIATE REVIEW, RECONCILIATION, AND RESOLUTION OF THE OUTSTANDING TRAVEL 
ADVANCES (PCS AND TDI).  THE FIRST LIST WASL BE GENERATED 1 FEB 2019.

- NPPSC/TPC/PSD/CSD/DO/DDOS AND AFLOAT VOUCHER EXAMINERS TO DETERMINE ACTIONS 
REQUIRED TO CLEAR OTAS ON THE CONSOLIDATED LIST. SUPPLEMENTAL SOP DIRECTS 
VOUCHER EXAMINERS ON THE PROCESSES TO RESOLVE OTAS ISSUES.

- NPPSC AND WITH SUPPORT FROM BUPERS 705, BUPERS 706 AND NPC PERS 52, WILL PERFORM 
COMPLIANCE SUSTAINMENT TESTING EVERY MONTH AND WILL DISSEMINATE METRICS TO 
MEASURE EFFECTIVENESS OF ALL ACTION TAKEN IN CLEARING OTAS ON A MONTHLY BASIS.

6. POINT OF CONTACTS ARE: NPPSC: KEITH MADISON, DISBURSING OFFICER, AT 
(901) 874-8271 OR VIA E-MAIL AT KEITH.L.MADISON(AT)NAVY.MIL; BUPERS 705(MILPCS): 
SHIRLEY MAKI, AT (216) 204-3359 OR VIA E-MAIL AT SHIRLEY.MAKI(AT)NAVY.MIL AND 
NPC PERS52 (TDI): LATONYA GILLESPIE, BRANCH HEAD, AT (901) 874-4174 OR VIA 
E-MAIL AT LATONYA.GILLESPIE(AT)NAVY.MIL

7. REQUEST WIDEST DISSEMINATION.//   

BT
#0001





NNNN