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SUBJ/PAY AND PERSONNEL INFORMATION BULLETIN 19-07//
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MSGID/GENADMIN,USMTF,2008/COMNAVPERSCOM MILLINGTON TN//
GENTEXT/REMARKS/1. PASS TO CO, XO, SEL, ADMINOFF, PERSOFF, CCC/NC, AND DISBO. 
THIS MESSAGE TARGETS PERSONNEL, ADMINISTRATIVE, DISBURSING, AND PASS OFFICES 
REGARDING CURRENT PAY/PERSONNEL ISSUES FOR BOTH ACTIVE AND RESERVE PERSONNEL. 

2. ISSUE 190701:  PERS 2 publishes a "list of effective changes" for Pay/Personnel/
Travel SOPs.  All SOPs Summary updates are posted at:  
https://mpte.navy.deps.mil/sites/npc/pers2/SOPs%20Updates/Forms/AllItems.aspx.  
A quick launch link (SOPs Updates) is also on PERS-2, NPPSC, and all of the PSD 
website pages.

3.  SOP CHANGES SUMMARY - FEBRUARY 2019

As part of the update process, 2019 NAVADMINs thru 057/19, PPIBs (thru 19-06), 
MPAs (thru 41-18), NPPSC OPS Alerts and other Pay/Pers community feedback/updates 
were reviewed to identify additional reference documents and procedural changes/work
arounds required for the existing SOPs. 

 a. Changes/updates with the most significant impact to the SOPs and PAYPERS community 
include:

NAVADMIN 033/19 Department of the Navy Issuances (DONI) Website and Naval Forms 
Online (NFOL): Although this website update was reported 
in the January SOP Monthly Update, it was formally announced in NAVADMIN 033/19. 
The URL to the new public DONI website is https://www.secnav.navy.mil/doni, and as 
of 25 January 2019, is live and operational.

All SOPs have been updated to reflect the new url.

NAVADMIN 031/19 Meritorious Advancement Program: This NAVADMIN updates NAVADMIN 109/18, 
FY18 Meritorious Advancement Program, and announces new policy and guidance for the 
Calendar Year (CY) 2019 Meritorious Advancement Program (MAP) for active, full-time 
support and Canvasser Recruiter Sailors.

The ESO/NEAS SOP has been updated to include the updated NAVADMIN.

PPIB 19-03 Clearing/Liquidating All Outstanding Travel Advances (OTAs): The purpose of 
this message is to reinforce policy and provide additional procedures to assist in 
clearing/liquidating all outstanding travel advances (OTAs)

OTAs totaling over $10 million remain unliquidated in the accounting system at the end 
of each fiscal year. NPPSC/PSD/CPPA/DO/DDO/CO are responsible for processing timely 
travel settlements in accordance with DoD FMR Volume 9 Chapter 8 to include the liquidation 
of all OTAs. Timely travel claim processing will reduce the number of OTAs at the end 
of the fiscal year and avoid overpayment/underpayment of entitlements. 

Factors causing OTAs include, but not limited to: 

 1. Members failing to submit travel voucher settlement (DD 1351-2) after the completion 
of PCS travel. 
 2. Separating/retiring members with travel advances not filing travel voucher settlements. 
 3. Clerical errors by travel settlement offices, including not liquidating/offsetting 
the outstanding travel advances associated with the settlement/claim.

To assist the responsible activities and offices, NPPSC supported by BUPERS 705, 
BUPERS 706 and NPC PERS 52 have developed a detailed supplemental Standard Operating 
Procedure (SOP), under separate cover, with a primary focus on ensuring that all OTAs 
are liquidated during the travel settlement process. The Supplemental SOP is to be 
immediately implemented to correct deficiencies in the current processes/procedures.

The MILPCS Travel Claim Settlement SOP and corresponding training have been previously 
updated to emphasize CPPA verification of all travel advance disbursement in Block 9 of 
the DD 1351-2. Additionally, the SOP directs the Examiner to verify all prior travel 
advances in all three WINIATS databases, MMPA RAVC, and EDA, as required

Note 1: If traveler indicates travel advances on the DD 1351-2 and no advances were 
identified in MMPA RAVC or in all three WINIATS data bases, the Examiner will consult 
with supervisor, traveler and traveler’s CPPA to obtain a voucher or other additional 
information regarding all Travel Advances. 

Note 2: If settling a claim where the timeframe covers more than a year additional 
steps may need to be taken to ensure all advances are liquidated. These steps may 
include, but are not limited to, review of all three WINIATS databases, review of EDA, 
or review of other systems which reflect travel payments. If a travel office does not 
have access to EDA, contact NPPSC Fiscal Department to request assistance to gain 
access to EDA.

PPIB 19-04 MILPCS/TDI Travel Entitlements Pilot: The purpose of this message is to 
inform relevant communities of the unliquidated MILPCS/TDI travel entitlements pilot 
commencing 22 Feb 2019. The Navy received notification of findings and recommendations 
(NFR) related to MILPCS as a result of the FY15 and FY16 audits. Specifically, 
regarding travel voucher submissions timelines, namely travel vouchers not being 
submitted within 5 working days per DoD FMR Volume 9 Chapter 8. The Unliquidated 
MILPCS/TDI travel entitlements working group is conducting a pilot to remediate 
unliquidated entitlements for MILPCS or TDI travel orders.

CPPAs, at pilot commands, shall research the outstanding travel orders. Upon completion 
of research, the CPPA shall determine the status of each outstanding travel order. 
The applicable statuses are as follows:
 
 1. Not submitted 
 2. Submitted/not paid 
 3. Submitted/paid 
 4. No entitlement earned 

If the CPPA determines the status is not submitted, the CPPA shall take the necessary 
steps to ensure the sailor submits the travel claim and is paid for the relevant 
entitlements. If the CPPA determines the status is submitted/not paid, submitted/paid, 
or no entitlement earned, the CPPA shall contact MyNavy Career Center (MNCC) to 
provide information related to the travel claim.

The Travel SOPs/CPPA training tools have been previously updated to emphasize the 
requirements in DoD FMR Vol 9 Chap 8, including the five working day submission requirement, 
as well as other requirements based upon the issuance of the following messages 
highlighting the FY 15/FY 16 audit findings:

NAVADMIN 101/16 Military Permanent Change of Station (MILPCS) Travel Voucher Due 
Within 5 Working Days.

PPIB 16-09 Travel Claim Control and Submission Procedures, which addressed issues 
discovered during the FY15 Navy Audit related to travel claim submission and approval.

PPIB 17-01 Review and Approval of Travel Vouchers, which reinforced MILPCS Travel 
Voucher process review and approval requirements

PPIB 18-03 MILPCS Travel Voucher, which reiterated audit findings that were previously 
identified and communicated persisting audit issues and required remediation.

PPIB 19-05 OHA and OCONUS COLA: The purpose of this message is to reiterate and clarify
basic entitlement and payment guidelines for Overseas 
Housing Allowance (OHA) and OCONUS Cost of Living Allowance (COLA), specifically, for 
members who are receiving OHA and OCONUS COLA and are deployed away from their 
homeport/PDS upon detachment due to PCS transfer.For personnel who were deployed away 
from their homeport/PDS at the time of PCS detachment and returned to their 
homeport/PDS to commence execution of a PCS transfer, and who were receiving OHA and 
OCONUS COLA, gaining commands (CPPAs and PSDs) should take the following action if 
the dates are different. Report the inclusive period from the (date of SH03) to 
(date of departure from area of PDS listed on the DD form 1351-2) if the dates are 
different on the below listed NSIPS FIDs, as appropriate:
FID 4303 REPORT-HOUSING ALLOWANCE OVERSEAS (OHA)
FID 4503 REPORT-FAMILY SEPARATION OVERSEAS HOUSING ALLOWANCE (FSH COLA)
FID 4603 REPORT-COST OF LIVING ALLOWANCE (COLA)

The Receipts SOP has been updated to emphasize this entitlement verification.

4. MNP Updates: Advancement & Promotion Career & Life Event - Advancement Dashboard 
Feature

NAVADMIN 059/19 MNP Advancement Dashboard Launch. This NAVADMIN announces the release 
of the E4-E6 Enlisted Advancement Dashboard in MyNavy Portal (MNP).  Advancement 
Dashboard is the newest feature available on MNP and is part of the content for 
Advancement & Promotion Career & Life Event. The dashboard is a dynamic, intuitive, 
web-based capability to give E4 to E6 candidates a detailed, personal view of 
their eligibility status for advancement, and instructions and documentation to 
prepare for the advancement process.

Specifically, Sailors have the ability to:

 View eligibility status based on MyRecord and Enlisted Advancement Worksheet information 
 Manually calculate a Final Multiple Score 
 Auto-populate Advancement Exam checklists and timeline for action items
 Learn where to get study materials, FAQs and other information about Enlisted Advancement
 Review and understand Enlisted Advancement eligibility
 Submit MyRecord inquiries through service request feature on MNP

Future updates will include support for E7 to E9 candidates.

5. General Interest NAVADMINs: 

NAVADMIN 045/19 Deployment of Windows 10 Version 1803 to NMCI Update 1 (Update to NAVADMIN 013/19): 
This NAVADMIN is the second in a series on the Navy Marine Corps Intranet (NMCI) Secret 
Internet Protocol Routing Network (SIPRNet) and Non-Classified Internet Protocol Routing 
Network (NIPRNet) transition to Windows 10 (WIN10) version 1803 (v1803). It outlines 
current status and efforts being taken to resolve remaining challenges. This evolution was 
extensively coordinated with U.S. Fleet Cyber Command (FCC)/Commander, U.S. TENTH Fleet 
(C10F), the Program Executive Office for Enterprise Information Systems (PEO EIS), and 
Echelon II Chief Information Officers (CIOs). Continued maximum effort is necessary by 
leadership at all commands to get the Navy to 100 percent WIN10 v1803 for all NMCI seats 
by 31 March 2019 in order to improve cyber security, promote standardization across the 
Naval Enterprise Network, and comply with Department of Defense mandates.

Refer to subject NAVADMIN for Individual User Responsibilities, as required.

Selective Early Retirement Board Selection NAVADMINs 049/19, 050/19, 051/19 and 052/19: 
Selective Early Retirement Board Selection results have been posted for individual access 
through BUPERS Online (BOL) Accounts.

6. Ops Alert Updates:

 a. Subject: OPS ALERT - NUCLEAR STAR PROGRAM PAY ISSUES
BLUF:   NUCLEAR STAR PROGRAM PAY ISSUES.
DISCUSSION: We are seeing some issues with some Sailors that are participating in the 
Nuclear Field STAR Program. This is resulting from the member’s NEC not updating 
correctly and the member not being advanced to E5 after completion of Class "C" School.
BACKGROUND:    Students that leave the nuclear pipeline are showing up to their ships/boats 
still holding the student NEC (N91T).  The NEC change is being submitted but is not 
updating, however once submitted, the CeTARS system locks out the schoolhouse and prevents 
them from re-submitting the request. This is resulting in the Sailors showing up to 
the fleet still holding the student NEC, which prevents them from re-enlisting or having 
SDAP started.

STAR Re-enlistments: Sailors whose STAR re-enlistments were not processed correctly 
resulted in them receiving their re-enlistment bonus but not being promoted to E-5. 
This is fleet-wide and not limited to one geographical area or PSD.  Currently we have 
identified 60 affected personnel. The processing times at each PSD vary so the problem 
may be larger than what we are seeing based on some of these requests not being processed 
in the system yet.

BOTTOM LINE: PSDs that have members in this program must have a process for tracking 
these personnel and ensure that both the NEC is being updated and the advancement 
has posted correctly.

PSDs are required to review their trackers and correct any Sailors that have either 
NEC or Advancement discrepancies, prior to the member transferring.  If the NEC has not 
updated, the command should contact the CeTARS Help Desk for assistance at: 
1-800-537-4617 and select option 8.  If the advancement has not posted ensure members 
have completed all requirements and post the advancement.  If the member is already 
at the ultimate PDS, the command should report any issues to the new servicing PSD 
for correction.

 b. Subject: OPS ALERT - DD 214 VA DISTRIBUTION
BLUF:   Legacy (hard copy) Certificates of Release or Discharge from Active Duty 
(DD Form 214). The Department of Veterans Affairs (VA) is no longer accepting Copy 3 
(VA copy) of legacy DD 214. A PPIB regarding this issue is forthcoming.

DISCUSSION:   PSDs are receiving returned legacy DD Form 214's from the Department of 
Veterans Affairs. This is because the VA receives the required military service information 
from the Department of Defense (DoD) in electronic format via the VA/DoD Identity 
Repository and no longer require Copy 3. The Defense Manpower Data Center (DMDC) will 
be the official distribution source of the Military Services authoritative and certified
information for all periods of Active Duty that completed on or after 01 January 2015.

BOTTOM LINE:   When processing legacy DD 214's, DO NOT MAIL Copy 3 to the VA anymore. 
Discard Copy 3 IAW Personal Identifiable Information (PII) regulations. If DD 214 data 
is required by the VA Office, they can access the members Official Military Personnel 
File (OMPF) via Defense Personnel Records Information Retrieval System (DIPRIS) to retrieve 
the data they require. To immediately update member's record, submit Copy 2 (OMPF copy) to 
PERS-312 as soon as the Legacy DD 214 is prepared, signed and distributed.

The Separations, Fleet Reserve/Retirement and RC Demob SOPs have been updated to reflect 
the DD 214 distribution change

 c. Subject: OPS ALERT - PK TLA PAYMENTS
BLUF: Processing TLA entitlements for Sailor’s using PK payments to alleviate financial 
hardships while being stationed OCONUS is paramount.
DISCUSSION: IAW MILPERSMAN 7220-270 - OVERSEAS TEMPORARY LODGING ALLOWANCE (TLA) POLICY, 
members stationed OCONUS are entitled to TLA while searching of suitable housing 
(Arrival and Departure).   Having the member wait until regular paydays causes them to 
pay for their lodging expenses out of pocket and may create a financial burden on their 
family. 

BOTTOM LINE: When paying TLA entitlements, a PK payment shall be generated to pay the 
members as soon as possible.   DDOs are reminded to be watchful for processing dates 
for PK payments, specially a few days prior to payday cutoff dates. 

The TLA SOP has been updated to reflect the partial payment processing of TLA with 
caution to review MM and MER cutoff dates.

 d. Subject: OPS ALERT - TIMELY PROCESSING OF ACTIVITY GAINS
BLUF:   Activity gains are not being processed in a timely manner.

DISCUSSION:  Activity gains not processed in a timely manner causes detrimental pay issues 
to our Sailors. IAW PPIB 16-06 the CPPA is directed to "Produce the command activity 
gain (panel 1) to ensure a timelier recording of member’s reporting for duty.  This event 
(panel 1) will not start any special/incentive pays or allowances associated with this 
reporting event.  It is merely an electronic endorsement which will stop the clock on 
in-transit prospective gains by generating a NES 200 tac or OPINS G8, as applicable."  

BOTTOM LINE:  All PSDs and CPPAs shall process Activity Gains within 4 working days so 
commands may reflect accurate FIT/FILL readiness reporting requirements immediately.  
Do not wait for travel claims or Page 2's.  As long as you have credible evidence member 
has reported aboard and can account for elapsed time, there should be no delay. 
Additionally, ensure that you are reviewing and updating the Expired PG/EAOS listing in a 
timely manner as generated on a monthly basis and making the weekly updates as you receive 
them in TASKERS.

Although the Receipts SOP and corresponding training tools already reflected this priority 
the Receipts SOP has been further updated to emphasize the “four” day requirement.

 e. Subject: OPS ALERT - SDAP PROCESSING BLUF:   There have been numerous reported errors 
on SDAP processing and posting to MMPA

DISCUSSION:  Over the past couple of weeks, there have been a number of SDAP transactions 
that have not processed correctly. There are 3 different reasons for this, listed below:

1) Input Error
2) SDAP posting in NSIPS as released, but not posting in MMPA
3) MMPA rejected
NPPSC has been working with PERS, OPNAV, and DFAS on finding a resolution. There is no 
common denominator.  SDAP of various NECs and various levels are being affected.

BOTTOM LINE:  Upon processing SDAP, ensure to check each and every transaction 24-48 hours 
later to make sure it posts on MMPA IAW the SDAP SOP.  Create a local log of SDAP that 
has not posted.  It is encouraged to check again after 10 days to see if it has posted.  
In the event it has not, please submit the documents to the SDAP desk for processing 
via OPINS or DWOWS.  

Below is the message that the BUPERS 328 SDAP Program Manager will post on the SDAP homepage:
"The SDAP processing functionalities recently encountered an error during the period of 
December 2018 to January 2019 that cause several SDAP transactions to reject. We are advising 
commands and servicing PSDs to audit all SDAP transactions submitted during the period of 
Oct 2018 to Jan 2019 to ensure all transactions posted correctly in MMPA. If you see that 
a transaction was rejected, please contact BUPERS 328 so that we can take action to correct 
members pay. Please provide start/stop/change memo and ISIC endorsement letter if requested 
start date exceeds 8 months."

Link listed below for SDAP page on NPC:
https://www.public.navy.mil/bupers-npc/career/payandbenefits/sdap/Pages/default.aspx

SDAP POCs:
ETNCM (SW/AW) Jeremiah Ledda
Assistant ECM/Nuclear SDAP Monitor
work: (703) 604-5492
fax: (703) 604-6972
cell: (901) 652-9484
jeremiah.ledda@navy.mil
bullnuke@navy.mil

PSC(SW/AW/IW) Kisha Granger
BUPERS 328 SDAP Program Manager
COMM: (901)874-3260
Shaundrielle.granger@navy.mil

7. MILPERSMAN updates, cancellations, consolidations and/or new issuances. The changes are 
detailed below.

a. MPM Change 66 Update has been initiated. As of 07 Mar 2019, eight articles have 
been updated/created/cancelled and are posted at: 
http://www.public.navy.mil/bupers-npc/reference/milpersman/Pages/Articles-Updates.aspx

b. MPM 1070-150 Requests for Records Included in the Official Military Personnel File (OMPF) 
was updated 02 Feb. This article was updated to reflect improved Navy business 
processes/practices using electronic personnel records management. Article revised throughout 
and should be reviewed in its entirety. Refer CPPAs to the updated article as appropriate. 
Note: As previously reported, the Updated/Created/Cancelled Articles link now provides a summary 
of the article changes. PAYPERS Community Users are highly encouraged to review updated 
articles that pertain to their processes and transactional roles/responsibilities for any 
new requirements.

8.  CPPA UPDATE:  PERS 2 has completed minor administrative updates to the handbook for the 
Command Pay and Personnel Administrator (CPPA). 

Refer to the NPC CPPA Resources page at 
http://www.public.navy.mil/bupers-npc/support/paypers/cpcresources/Pages/default2.aspx.  
Locate the link to the "CPPA Handbook" in the top right-hand corner of the page, under 
"User Aids."  Please send your feedback regarding the CPPA Handbook to PERS – 21 Talent 
Management.

9.  POC:  Mr. Wayne Ross, PERS-21, 901-874-2179/DSN 882-2179, wayne.ross@navy.mil.//  

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