RTTUZYUW RHOIAAA0001 2931458-UUUU--RHSSSUU. ZNR UUUUU R 191458Z OCT 20 MID5047867U FM COMNAVPERSCOM MILLINGTON TN//PERS2// TO AIG 9226 INFO COMNAVPERSCOM MILLINGTON TN//PERS2// BT UNCLAS //N01000// SUBJ/PAY AND PERSONNEL INFORMATION BULLETIN 20-33// SECINFO/-/-// MSGID/GENADMIN, USMTF,2008/COMNAVPERSCOM MILLINGTON TN// GENTEXT/REMARKS/1. PASS TO CO, XO, SEL, ADMINOFF, PERSOFF, CCC/NC, AND DISBO. THIS MESSAGE TARGETS PERSONNEL, ADMINISTRATIVE, DISBURSING, AND PASS OFFICES REGARDING CURRENT PAY/PERSONNEL ISSUES FOR BOTH ACTIVE AND RESERVE PERSONNEL. 2. ISSUE 203301: PERS 2 publishes a "list of effective changes" for Pay/Personnel/Travel SOPs. All SOPs Summary updates are posted at: https://mpte.navy.deps.mil/sites/npc/pers2/SOPs%20Updates/Forms/AllItems.aspx. Ops Alerts are now issued in a more formal format and have been serialized to facilitate ready access and archiving. All of the NPPSC e-mail Ops Alerts are archived at: https://mpte.navy.deps.mil/sites/npc/pers2/NPPSC/NPPSC%20OPS%20ALERTS/Forms/AllItems.aspx A quick launch link (SOPs Updates & OPS ALERTS) is also on PERS-2, NPPSC, and all of the PSD website pages. As part of the update process 2020 NAVADMINs thru 274/20, PPIBs (thru 20-28), MPAs (thru 27/20), NPPSC OPS Alerts, NSIPS Upgrades/Releases/WNFY/Smart Sheets and other Pay/Pers community feedback/updates were reviewed to identify additional reference documents and procedural changes/work arounds required for the existing SOPs. As of 08 October 2020, the most current overall COVID-19 policy can be found in the below cited references. Future NAVADMINs updating the policy are anticipated. Refer also to ALNAVs for COVID-19 impacts and updates on Department of the Navy Operations. The most current policy updates can be accessed at COVID-19 Resources (CHINFO Navy Live Blog) link on the NPC Homepage. 3. Changes/updates with the most significant impact to the SOPs and PAYPERS community include: A. Recent ALNAV/NAVADMIN and other COVID-19 Related Guidance 1. NAVADMIN 266/20 US Navy COVID-19 Standardized Operational Guidance Version 3.0 This message updates the US Navy COVID-19 Standardized Operational Guidance Version 2.1 issued in NAVADMIN 217/20, which is hereby cancelled. This update: incorporates fleet lessons from operating in a COVID-19 environment, highlights personal responsibility in Section 1.c, adds expectation of testing and ROM-sequester compliance for deploying units/DSCA ready forces in para 3.c, discusses testing at sea in para 8, adds guidance on outbreak investigation and contact tracing in para 10, and clarifies expectations for execution of ROM-sequester and provides guidance on fighting through an outbreak in support of execution of critical missions. 2. NAVADMIN 264/20 New Global Authorized Departure and Termination Process for Individuals at Higher Risk from COVID-19 - This NAVADMIN announces a new global authorized departure criteria effective 10 September 2020 to 09 October 2020. Be cognizant of updates to this NAVADMIN. See also PPIB 20-28 below. 3. PPIB 20-28 Authorized Departure Extension through October 9, 2020 In accordance with Under Secretary of Defense Memorandum dated September 16, 2020 Extending Authorized Departure Through October 9, 2020 the U.S. Department of State has extended Authorized Departure (AD) for any diplomatic or consular post for eligible family members (EFMs) through October 9, 2020. This authorization includes DoD EFMs and civilian person to include a civilian employee and/or other EFMs who may need to accompany them who have determined they are at a higher risk of a poor outcome if exposed to COVID-19 or who have requested departure based on a commensurate justification in foreign areas. Be cognizant of updates to this PPIB. See also NAVADMIN 264/20 above. 4. NAVADMIN 253/20 Policy Guidance Update for CAC and USID Card Issuance This NAVADMIN provides an update to temporary guidance for Navy personnel who require Common Access Card (CAC) and Uniformed Services Identification (USID) Card services during the COVID-19 emergency IAW references (a) through (d). This NAVADMIN cancels references (e) and (f) and implements references (g) and (h). Ref (a) Under Secretary of Defense Policy Guidance for Identification Card Operations for COVID-19 Ref (b) Office of the Under Secretary of Defense Policy for the Eligibility and Issuance of a Common Access Card (CAC) to Department of Defense (DoD) Personnel Ref (c) NAVADMIN 097/20, Common Access Card Issuance Policy for COVID-19 Ref (d) NAVADMIN 114/20, Policy Guidance Update for Identification Card Services for COVID-19 Ref (e) Under Secretary of Defense for Personnel and Readiness Memorandum, Additional Procedures for Department of Defense Identification Cards for COVID-19 Ref (f) Office of the Secretary of Defense Intelligence and Security Policy for Physical Access to DoD Facilities with an Expired CAC/USID Card Ref (g) Office of the Secretary of Defense Intelligence and Security Extension of Exception to Policy Allowing the Temporary Acceptance of Expired Department of Defense Credentials during the COVID-19 National Emergency Ref (h) Under Secretary of Defense for Personnel and Readiness Policy Guidance Extension for Identification Card Operations for COVID-19. B. NP2 Bulletin Issue No. 1 / September 2020 New NP2 Capability in October 2020 https://mpte.navy.deps.mil/sites/npc/pers2/SOPs%20Updates/2020/SOP%20CHANGE%20SUMMARY-SEPTEMBER-2020 The following NP2 products are scheduled for release on October 15, 2020: MySailor Data – establishes a new electronic display of the human resources (HR) data NP2 needs to support pay and personnel transactions for active and Reserve Sailors. Eventually, NP2 MySailor Data will replace the NSIPS Electronic Service Record (ESR). The initial Oct 2020 MySailor Data release will contain a subset of HR data required for NP2 MyPCS capabilities (including Reserve orders). The capability will be accessible on both large (laptops) and small (mobile) platforms. The initial Oct 2020 release will provide Sailor ‘view-only’ capability for data verification. MySailor Data will provide a comprehensive view of data across both AC and RC components. As new NP2 products are released, MySailor Data will expand, eventually providing a comprehensive display of data supporting the Sailor career continuum, from hire to retire. IMPORTANT: Beginning Jan 2022, NP2 will pay Sailors. MySailor Data will determine Sailor pay. Therefore, it is imperative that Sailors review their MySailor Data early to identify any data issues upfront and avoid future pay problems. Sailors should coordinate with their CPPA, MNCC or NRD/NOSC to update the data as required. Improved Travel Voucher Processing – expanded automation of travel voucher processing to expedite travel reimbursement. Sailor travel vouchers approved in NP2 by Command Pay and Personnel Administrators (CPPAs) will be electronically available in NP2 for Travel Processing Center (TPC) clerks to open and begin processing for pay. Automation of this process eliminates the need for CPPAs to manually download the voucher and the associated Key Supporting Documents (KSDs) and transmit these documents via the Transaction Online Processing System (TOPS). NOTE: The Travel Processing Center (TPC) is changing its organization name to the Travel Processing Department (TPD). The NP2 Oct 15 capability release will continue to reference TPC in the system and training products. A future system release will change the organization name to TPD. Reserve Orders – integration of the following Reserve orders into NP2: Active Duty for Operational Support (ADOS), Officer Recall, Mobilization and Demobilization. This will give Reserve Sailors the same capability as Active Sailors to execute a tailored orders checklist and view and print lean orders. This feature includes command views into checklists for readiness and preparedness determination, as well as metrics. NOTE: Only Reservists with ADOS or Officer Recall PCS orders will have the ability to use the NP2 voucher capability process for the current release. C. CPPA Access to RAVC and other PAYPERS Related Systems (link provided below) This entry is provided as a reminder for system access requirements based upon recent field activity inquiries regarding RAVC access procedures to review that status of travel claims and travel advance disbursements. 1) MPA 049/15 New Automated Disbursing System (ADS) Access Request Procedures and Recertification Requirements for Personnel Assigned to Pay Command UICs The purpose of this message is to announce new procedures for requesting access to the Automated Disbursing System (ADS) and the requirement to recertify existing ADS accounts for personnel assigned to pay command UICs. Effective immediately, personnel who are assigned to pay command UICs and currently have access to the ADS system, e.g., RAVC/RCOL, must submit a request for your current ADS role using the Account Management and Provisioning Systems (AMPS) in order to retain your current role in ADS and avoid ADS account deactivation. 2) Review also CPPA Commonly Used Websites Under NPC Authority One SAAR Required For All https://mpte.navy.deps.mil/sites/npc/pers2/SOPs%20Updates/2020/SOP%20CHANGE%20SUMMARY-SEPTEMBER-2020 D. Ops Alert 039-20 Enlisted to Officer Pay Processing for LDO/CWO Programs (Reissue) TSC Great Lakes is now processing all LDO/CWO conversions within the PAYPERS network. Before you process any activity losses for members commissioned on 1 October, please verify that the paygrade (MD line) in MMPA (JJAA) reflects the commissioned grade, as the activity loss will have to be cancelled if it processes before the conversion is complete. If a conversion fails and requires a DWOWS ticket, it is possible that it could be a couple of days before the conversion is complete. If you have any questions, please contact LCDR Steve Green at steven.j.green@navy.mil. E. NPPSC 1900/2 NPPSC Separations Checklist The NPPSC 1900/2 has been updated and is posted to the NPC website. The updates to the checklist are consistent with the recent updates to NPPSC 1800/1 NPPSC Fleet Reserve/Retirement Checklist, which was updated in August 2020. An OPS Alert will be issued to PSDs/TSCs as soon as possible. The updated checklist is accessible at: https://www.public.navy.mil/bupers-npc/reference/forms/Documents/NPPSCForms/NPPSC1900-2_Rev09-20.pdf F. Ops Alerts 1. Ops Alert 051-20 Command Pay/Personnel Administrator (CPPA) User Role Navy Pay and Personnel Support Center (NPPSC) is reminding commands of the importance of having Command Pay and Personnel Administrators (CPPA). CPPAs are essential to perform Pay and Personnel duties outlined in MPM Article 1000-21 and the CPPA Toolbox published by OPNAV N1. A significant expansion of the CPPA User Role in the Navy Standard Integrated Personnel System (NSIPS) allows CPPAs to navigate 261 PAYPERS functions at the local command level with routing to the supporting Personnel Support Detachment (PSD) or Transaction Service Center (TSC) for auditing and release. Major improvements to the user role include submitting full Activity Report for all Accounting Category Codes (ACCs), submitting an Activity Loss, initiating and correcting the Reenlistment contract, and the capability for electronically mustering Navy Selective Reservists on Annual Training (AT) or Active Duty for Training (ADT) using the eMuster function. Of particular emphasis is the expanded CPPA role in the Activity Gain (Receipt) process. The use of the CPPA user role Panel 1 (titled Activity Reporting in NSIPS) to gain service members is a mandatory requirement that was initially announced and implemented in PPIB 16-05 COMMAND PASS COORDINATOR (CPC) USER ROLE IN NSIPS and PPIB 16-06 COMMAND ACTIVITY GAIN NSIPS SG03 (PANEL 1). All NSIPS Panel 1 events (Activity Reporting) shall be submitted and completed no later than (NLT) the end of the 1st business day a service member reports for duty. Commands will have all Key Supporting Documents (KSD) submitted to the TSC or PSD by the end of the second business day. Delay in reporting, miscellaneous data and additional reporting information submitted using NSIPS Panels 2-4 respectively of the Activity Gain module, shall be completed NLT 4 business days after report date. Utilizing the NSIPS Activity Report Panel 1 capability within the CPPA User Role is key to timely processing of a Sailor reporting onboard and directly reflects accurate unit and fleet readiness. Bottom line, commands will utilize the CPPA user role, to effectively perform their duties as a CPPA. Additionally, the October 2020 release of NP2 further expands PCS capabilities, allowing CPPAs to view pending and completed travel vouchers through NP2 under the Travel Voucher Wizard 2. Ops Alert 050-20 Advances and Per Diem Requests This Ops Alert is intended to inform Sailors that requests for Per Diem and Advances to be paid beginning Oct 1st cannot be issued until FY21 funding is available. As of 9/24/20, FY21 federal funding has not yet been appropriated. Update: President Donald Trump signed a Continuing Resolution (CR), a temporary, stop-gap funding measure into law, which avoids a government shutdown and keeps agencies running through Dec. 11th. 3. Ops Alert 049-20 Fiscal Year 2020 Processing of Active Duty for Special Work (ADSW) / Active Duty Operational Support (ADOS) Separations Navy Wide To ensure proper end of Fiscal Year 2020 processing of Active Duty for Special Work (ADSW) / Active Duty Operational Support (ADOS) Separations Navy Wide. Commands not supported by Transaction Service Center, Norfolk must submit separation packages to the local servicing Personnel Support Detachment (PSD) within the Continental United States (CONUS). Sailors returning from Outside CONUS must process separation through the PSD that supports their respective Navy Reserve Activity (NRA). Approximately 900 Reserve Sailors will be separating from ADSW/ADOS effective 30 September 2020, Navy Wide. The Navy-Marine Corps Mobilization Processing System (NMCMPS) does not provide PAY/PERS Unit Identification Code or ADSN information, which will require commands to validate the attached ADSW / ADOS (ACC: 103) listing against their respective manning documents to ensure timely and accurate processing. Additionally, screen message traffic and interview Sailor(s) to identify ADSW / ADOS orders extensions or issuance of new orders containing no break in service (i.e. less than 24 hours break) not requiring separation from active duty. Submit new orders to supported PSD / TSC if applicable with request to extend Reserve Active Duty Obligation (RADO) for Enlisted Sailors and update Projected Rotation Date for Officer/Enlisted. Process Transfer Package for any Sailors ordered to new command in conjunction with back-to-back ADSW / ADOS orders (Subsequent Receipts Package submission required once reported on board new ADSW / ADOS Command). Note: ACC: 103 is not inclusive of only ADSW / ADOS and may include sailors who are in a Recall Status. G. MPAs and PPIBs 1. MPA 26/20 COVID-19 Special Leave Accrual Restriction of Movement (SLA-ROM) Authorization This advisory is being provided in regard to the submission of Special Leave Accrual Restriction of Movement due to COVID-19 Travel Restrictions. The Department of Defense's actions to stem the spread of coronavirus disease 2019 (COVID-19), to include restricting travel, has significantly limited the ability of Service members to take leave during the national emergency. USD Memo dtd 16 Apr 20 Authorizing Special Leave Accrual due to COVID-19 Restrictive Travel provides the Department's response to COVID-19 regarding Service Member’s ability to take leave and properly manage their leave balances. Effective March 11, 2020 through September 30, 2020, Navy personnel performing active service during those dates, are authorized to accumulate annual leave in excess of 60 days (not to exceed 120 days) as shown on the end of month September 2020 Leave and Earnings Statement. Service members are further authorized to retain such unused leave until the end of Fiscal Year 2023 (i.e., September 30, 2023). This authorization does not apply to service members who would otherwise be authorized to accumulate leave in excess of 60 days as of October 1, 2020, under separate authorization. Beginning October 1, 2020 DFAS will begin running file searches identifying members carrying a leave balance over 60 days and currently do not have an SLA. Central site will process the corrective actions to restore/carry forward leave over 60 days, up to 120 days. 2. MPA 27/20 DJMS-RC Update Schedule for the Work Months of October, November, December 2020 The purpose of this message is to publish the DJMS-RC 4th quarter update schedule identifying the run date, type of update, pay date, and high date paid for the work months of Oct, Nov, and Dec 2020. 3. MPA 25/20 DJMS-AC Update Schedule for Mid-Month (MM), Month End Restructure (MER), and First Update for the Work Months of Oct, Nov, and Dec 2020 The purpose of this message is to publish the DJMS-AC update schedule identifying the first update, Mid-Month (MM), and Month End Restructure (MER) for the work months of October, November, and December 2020. 4. PPIB 20-26 Tropical Storm SALLY Evacuation. The purpose of this message is to disseminate the lines of accounting classification (LOAs) to be utilized in processing evacuation travel claims for military dependents (MPN & RPN) connected with the authorized evacuation effective 1400Z September 13, 2020 through 2359Z September 19, 2020. Note: Be alert for other natural disaster PPIBs and MPAs that provide specific LOAs for the event. H. NAVADMINs No PAYPERS specific NAVADMIN issued in September 2020 refer to section 3.A. Recent ALNAV/NAVADMIN and other COVID-19 Related Guidance for updates to COVID-19 and CAC/USID policy I. MPM Revision Updates As of 08 October, there have been nine Change 72 articles updated/issued/cancelled. The updated articles are accessible at: http://www.public.navy.mil/bupers-npc/reference/milpersman/Pages/Articles-Updates.aspx. 4. POC: Mr. Wayne Ross, PERS-21, 901-874-2179/DSN 882-2179, wayne.ross@navy.mil. Stay safe, stay healthy, and stay positive// BT #0001 NNNN