Education and Subspecialty

 
About Us

Our office processes officer academic transcripts and certifications, awards X000P-coded subspecialties for accredited master-level degrees and enters the following Additional Qualification Designators: JP1, JP2, JP3, JPN, JPM, JOM, BR0, BR1, BR2, BR3, and BR4.

Transcripts/Certifications

Transcripts and certifications must be sent by the institution as "official" in a sealed envelope or via the school's electronic transcript delivery service. Once the transcript/certification information is entered into the member’s ODC/OSR it is forward to PERS-313 for inclusion into the member’s Official Military Personnel File (OMPF). Master-level degrees from accredited institutions will be awarded a X000P-coded subspecialty by our office. 

Electronic Delivery  

Officers must have their official transcripts emailed to askmncc.fct@navy.mil. Some institutions may send a notification via email when the document has been downloaded, however, please allow additional time for the transcripts to be processed.

** Transcripts sent electronically through National Student Clearinghouse must select
“Education Organization, Application Service and Scholarships”,
“Department of the Navy” and “Navy Personnel Command”
in the drop-down menus of the recipient details section.
Selecting other options may result in failure to deliver transcripts electronically. **

Standard Mail Delivery

Officers who already have their official transcript/certification in a sealed envelope may forward it to the following address below in its sealed status. If not, the member will need to have the awarding institution mail their sealed official transcripts to:

NAVY PERSONNEL COMMAND
MNCC
BLDG 768 RM E302
5720 INTEGRITY DRIVE
MILLINGTON, TN 38055


For questions regarding status of record update, please contact MNCC at askmncc@navy.mil or by phone at 1-833-330-6622.
 

Frequently Asked Questions
  • ​When will I see my degree on my ODC/OSR and in my OMPF? For a master degree, when will I see the corresponding subspecialty code (i.e. X000P)? Answer: Processing times may vary during seasons of high work volume or during times of significant data entry system updates. Upon receipt and after processing, the wait time is roughly 3-4 weeks for the degree to reflect on the ODC/OSR. Corresponding subspecialty codes (i.e. X000P) for a master’s degree may take 3-4 weeks to appear on the ODC/OSR. The OMPF may take an additional 3-6 months to reflect the added documents.

  • My board is coming up soon and I need to update my record with transcripts. Will my transcripts make it in time? Answer: It is recommended that any record update completed within 1 month of your board convening date should also be followed up with a letter to the board with the same information. Review the Active Duty Officer Promotion Boards webpage for additional information. Note: correspondence to the board does not result in a permanent record update. Upon the board adjourning, information sent to the board is not forwarded to this office.

  • I sent my transcript in and when I viewed it in BOL, I noticed that I was awarded a different degree. Can it be changed? Answer: The ability to enter academic degrees is constrained by the codes listed in NOOCS Vol II Appendix D.  Efforts are made to match the degree with the codes listed in the NOOOCs. Review the NOOCS and, if necessary, provide us the code that is a more appropriate fit to your degree. New institutions and degrees are added to the NOOCS revision as they come in.

  • My degree is in my OMPF but not in my ODC/OSR, do I have to resend it? Answer: Please verify that the transcript states the degree was awarded/conferred, contact MNCC at askmncc@navy.mil or by phone 1-833-330-6622 and provide the document ID number for the record in question. Updates will be made based on the documents listed in your OMPF. 

  • I recently graduated and the school sent in my transcript. However, my ODC/OSR reflects a level code 4 or 7 (no baccalaureate or master degree awarded. Why? Answer: For recent graduates, be sure to contact the registrar's office to find out if your transcript was updated to reflect the degree was awarded/conferred before ordering it. Otherwise, the transcript will be entered using a partial code (in this case a level 4 or 7). If the institution is not accredited, per the NOOCS, only a level 4 can be awarded. Level codes can be found on page D-4 thru D-6 of the NOOCS Vol II Appendix D.  

  • My transcripts were sent in but I am not sure if you will be able to identify me because my last name recently changed. Do you need this information? Answer: Yes, contact MNCC at askmncc@navy.mil or by phone 1-833-330-6622 with the additional information.

  • Does my ODC/OSR reflect only the highest degree obtained? Answer: No, the ODC/OSR has room for 5 entries and may reflect an associate, bachelor, master, PHD, etc. Only send transcripts/certifications not already listed. If you have more than 5 entries, you will need to specify which 5 you would like to appear on your ODC/OSR.

  • I was awarded a degree from a foreign university. How do I update my record with the degree? Answer: You must have your degree evaluated by a service credentialed by the National Association for Credential Evaluation Services (NACES). This credential evaluation converts the academic credits or degrees that you earned overseas to their equivalencies in the U.S. The completed evaluation is then sent to our office for entry into your record. The evaluation will cost and our office is not liable for the evaluation expenses.


Navy Subspecialty System

The Navy Subspecialty System is a manpower and personnel classification system that establishes the criteria and procedures for identifying officer (Unrestricted Line, Restricted Line, and Staff Corps) requirements for advanced education, training, and experience in a variety of disciplines, as well as identifying the officers who possess these skills and knowledge.

Important note: PERS-451 can only enter/modify non-medical subspecialty codes. Medical-specific subspecialty codes (15XX-19XX) should be directed to the BUMED POC - MC: 703-681-9240, NC: 703-681-9227, MSC: 703-681-5540, DC: 703-681-9255 (DSN 761).

The ODC/OSR will display up to 3/5 subspecialty codes respectively. Subspecialty codes are comprised of 4 numerals and an alphabetic suffix. The numerals indicate the major area, concentration and specific skills. The alphabetic suffix indicates the level of education, training and experience or combination thereof. All suffixes are listed in NOOCS Vol I Appendix B. The most common suffix codes are P, Q, S, and R explained below.

P-codes: Master's Level of Education
P-codes are awarded upon completion of a master degree from a Department of Education accredited institution. Upon receipt of an official transcript, PERS-451 has the authority to award a general X000P subspecialty code only. If an officer requests a specific subspecialty based on their master degree, they must complete an educational-based subspecialty request package. For Naval Postgraduate School (NPS), CIVINS, VGEP, GEV, and scholarships graduates, NPS or the approved Education Plan determines the appropriate subspecialty code and provides that information to PERS-451 for record entry. Graduates of dual degree programs at NPS will receive the P-code for their primary course of study. The only exception to this policy is officers who participate in the IGEP Bowman Scholar Program. These officers will receive an I-code for tracking of Bowman Scholar participants. They will also be eligible for a P-code and receive either a X000P from PERS-451, or the applicable NPS curriculum subspecialty code as determined by the Subject Matter Expert (SME). Otherwise, officers will only receive one P-code per degree.

P-code example:
An officer requests an official transcript from a civilian institution for a Master in Business Administration with a focus in finance and receives a 3000P (Resource Management and Analysis - General) code from PERS-451. In order to receive a 3105P (Financial Management - Civilian focus) instead of a 3000P, the officer would need to submit an educational-based request package (see the Subspecialty Request section below).

Q-codes: Master’s Level of Education – Proven Subspecialist
Officers must first complete a master degree and then complete a tour in a billet with qualifying subspecialty code before a Q-code is awarded. A Q-code will not be awarded if the experience occurs before the degree is earned.

Q-code example:
An Officer attended NPS and received a 3130P, then completed a tour in a 3130 coded billet. This officer would receive a 3130Q. Or, an Officer completed a Human Resources Management degree and received a 3000P. A follow-on assignment was completed in a 3130 coded billet. The officer would receive a 3000Q. Note: The officer may keep the 3000P and instead of receiving the 3000Q, elect the 3130S.

S-codes: Significant Experience
S-codes are awarded for completion of a tour in a subspecialty coded billet. PERS-451 tracks officers who are assigned to subspecialty coded billets and awards the appropriate code upon completion of the tour. No action is required by the officer. If the billet is not coded, an experience-based request (see the Subspecialty Request section below) may be submitted. Officers will only receive one subspecialty code per assignment.

R-codes: Significant Experience – Proven Subspecialist
R-codes are awarded for completion of two tours in the same subspecialty coded billet. PERS-451 tracks officers who are assigned to subspecialty coded billets and awards the appropriate code upon completion of the tour. No action is required by the officer. If the billet is not coded, an experience-based request may be submitted.

Subspecialty Requests

In addition to methods for awarding above, Officers may request subspecialty codes from the Subject Matter Expert (SME) by submitting a package. SME emails are located in the NOOCS Manual Volume I Part B. The subspecialty package must be generated using the appropriate sample package below, and sent by email to the SME who will review the request against the Education Skill Requirement (ESR) or Core Skill Requirement (CSR), and notify PERS-451 of their recommendation. Upon receipt of recommendation from the SME, PERS-451 will award the subspecialty. Reviewing the applicable ESR or CSR posted below is strongly recommended when generating the package to enable a swift review. Once approved, allow 1-2 weeks for the subspecialty to appear on the ODC/OSR.

Prior to contacting the SME, please review the Subspecialty Request Action Chart to see if that is the correct action for your circumstance.
 
Electronic Delivery Only
Subspecialty requests must be sent as a single .pdf document file, all pages should be legible (adjust scan DPI 300+ if necessary), FITREPs should be upright, and PII must be redacted. Please keep file size below 5MB. To do so in Adobe Acrobat Pro, click File, Save As Other, Reduced Sized PDF. All subspecialty requests must be sent to the SME listed in NOOCS Manual Volume I Part B. The subject line of the email should be formatted SSP Request ICO RANK, NAME
 
Education-based Requests
Officers should review the applicable ESR and determine if the master degree coursework meets the requirements. Request packages will include: your request letter, copy of official transcript, course descriptions (do not forward entire course catalog), and your email address/phone number. Officers (except IGEP) will only receive one subspecialty code per degree.   

Subspecialty Education Request Sample Package
 
Experience-based Requests  
Officers should review the applicable CSR and determine if the work in the billet meets the requirements. Request packages will include: command endorsement letter, your request letter with emphasis on the experience documented within the FITREP as it relates to the CSR, copies of FITREPs with documented experience, and your email address/phone number. Officers (except IGEP) will only receive one subspecialty code per assignment.   
 
Subspecialty Experience Request Sample Package
 

Frequently Asked Questions
  • My billet is not coded with a subspecialty and I feel that it should be. How do I change the billet? Answer: Refer to NOOCS Manual Volume I Part B Section 3 -Changes to the Subspecialty System.

  • I detached from my command and I would like to request a subspecialty code based on the work from that billet, may I still do so? Answer: Yes. You do not have to be assigned at the command to request a subspecialty code and the command endorsement letter may be signed at your new command.

  • How long will it take to know if my request is approved/disapproved? Answer: Each subspecialty code has a different reviewer, and the length of the review depends on their process. If you are anticipating a board and desire your record to be updated prior, submit your request well in advance to the board and request a status from the reviewer.

  • My request was denied. What are my options? Answer: It is important to review the ESR or CSR before submitting a package. If your request was denied, then use the feedback offered to you to improve your package for resubmission.

ESRs/CSRs

Major Area Sponsors (MAS) and SMEs develop ESRs/CSRs and monitor subspecialty management. MASs may delegate responsibilities to SMEs, but retain overall responsibility and approval authority. ESRs/CSRs are reviewed biennially.  

1101 Facilities Engineering

1101 ESR

1101 CSR

1103 Ocean Engineering

1103 ESR

1103 CSR

1201 Military Justice (Advanced)/Criminal Law

1201 ESR

1201 CSR

1202 Military Justice Litigation

1202 ESR

1202 CSR

1203 International Law/Ocean Law

1203 ESR

1203 CSR

1207 Environmental Law

1207 ESR

1207 CSR

1301 Supply Acquisition and Distribution Management

1301 ESR

1301 CSR

1302 Supply Chain Management

1302 ESR

1302 CSR

1306 Acquisition and Contract Management

1306 ESR

1306 CSR

1307 Petroleum Management

1307 ESR

1307 CSR

1309 Logistics Information Technology

1309 ESR

1309 CSR

1430 Religion in Culture

1430 ESR

1430 CSR

1440 Pastoral Counseling

1440 ESR

1440 CSR

1450 Ethics

1450 ESR

1450 CSR

2000 National Security Studies

2000 ESR

NO CSR

2101 Middle East, Africa, South Asia

2101 ESR

2101 CSR

2102 Far East and Pacific

SEE 2101 ESR

SEE 2101 CSR

2103 Western Hemisphere

SEE 2101 ESR

SEE 2101 CSR

2104 Europe, Russia, and Associated States

SEE 2101 ESR

SEE 2101 CSR

2300 Naval Strategy (Civilian Institution)

2300 ESR

2300 CSR

2301 Naval Strategy (NPS)

2301 ESR

2301 CSR

2400 Strategic Intelligence

2400 ESR

2400 CSR

2500 Special Operations and Irregular Warfare

2500 ESR

2500 CSR

2600 Homeland Defense and Security

2600 ESR

2600 CSR

3100 Executive Master of Business Administration (NPS)

3100 ESR

3100 CSR

3105 Financial Management (Civilian Focus)

3105 ESR

SEE 3110 CSR

3110 Financial Management (NPS)

3110 ESR

3110 CSR

3113 Financial Management with Energy Track

3113 ESR

3113 CSR

3121 Logistics and Transportation Management - Logistics

3121 ESR

SEE 3121 ESR

3122 Logistics and Transportation Management - Transportation

SEE 3121 ESR

NO CSR

3130 Manpower Systems Analysis Management

3130 ESR

3130 CSR

3150 Education and Training Management

3150 ESR

3150 CSR

3210 Operations Research Analysis

3210 ESR

3210 CSR

3211 Operations Research Analysis - Analysis and Assessment

3211 ESR

3211 CSR

3212 Operations Research - Logistics Analysis (ORLA)

3212 ESR

3212 CSR

3213 Operations Analysis with Energy Track

3213 ESR

3213 CSR

3214 Operations Research Analysis - Foundations of Modeling and Analysis

3214 ESR

3214 CSR

4100 Mathematics Applied Disciplines

4100 ESR

4100 CSR

4201 Operational Sciences - Chemistry (USNA only)

4201 ESR

NO CSR

4301 Academic Support - English (USNA only)

4301 ESR

NO CSR

4302 Academic Support - History (USNA only)

4302 ESR

NO CSR

4400 Public Affairs

4400 ESR

4400 CSR

4500 Leadership Education and Development

4500 ESR

NO CSR

4600 Human Systems Integration

4600 ESR

4600 CSR

4700 Bandmaster

4700 ESR

4700 CSR

51XX Naval Construction and Engineering

51XX ESR

51XX CSR

52XX Nuclear Engineering

52XX ESR

52XX CSR

53XX Electrical/Electronic Systems Engineering

53XX ESR

53XX CSR

5400-5402 Aeronautical Engineering

5400-5402 ESR

NO CSR

5500 Space Systems Engineering

5500 ESR

5500 CSR

5600 Naval/Mechanical Engineering

5600 ESR

5600 CSR

5601 Naval/Mechanical Engineering (NPS)

SEE 5600 ESR

SEE 5600 CSR

5602 Naval/Mechanical Engineering (NPS w/ TSSE track)

NO ESR

SEE 5600 CSR

5603 Mechanical Engineering (Energy)

5603 ESR

5603 CSR

5700 Combat Systems Science and Engineering (includes 5701-5710)

5700 ESR

5700 CSR

58XX Systems Engineering

58XX ESR

58XX CSR

6202 Modeling, Virtual Environments, and Simulation

6202 ESR

6202 CSR

6203 Computer Science and Systems Design

6203 ESR

6203 CSR

6206 Space Systems Operation

6206 ESR

6206 CSR

6208 Cyber Systems and Operations

6208 ESR

6208 CSR

6209 Network Operations and Technology

6209 ESR

6209 CSR

6301 Undersea Warfare

6301 ESR

6301 CSR

6401 METOC Operational Sciences

6401 ESR

6401 CSR

6402 Operational Oceanography Sciences (PhD)

6402 ESR

6402 CSR

6403 Meteorology Operational Sciences

6403 ESR

6403 CSR

6500 Systems Engineering Analysis

6500 ESR

6500 CSR

6501 Systems Engineering Analysis

6501 ESR

6501 CSR

6502 Systems Acquisition Management

6502 ESR

6502 CSR

 

If you have any questions, please email us at​ askmncc@navy.mil.
  • For Enlisted personnel academic degree record updates, visit:
    NETPDC Joint Services Transcript Operations Center

  • For medical-specific subspecialty codes (15XX-19XX), contact the BUMED point of contact: 
    MC: 703-681-9240
    NC: 703-681-9227
    MSC: 703-681-5540
    DC: 703-681-9255 (DSN 761)

  • For eDACM updates, contact the eDACM support team:
    717-605-2357 (DSN 430)
    eDACM_Support@navy.mil

  • For DAU-related AQDs, contact:
    901-874-3837 (DSN 882)


RESOURCES


Need Career, Pay or Personnel help?
Call MyNavy Career Center: 833.330.MNCC,
or 901.874.MNCC (DSN 882.6622)

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NAVY PERSONNEL COMMAND
5720 Integrity Drive
Attn: PERS-### or BUPERS-###
Millington, TN 38055-0000

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