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Officer Record Update


*** Attention – Per DoD Memorandum of 14Jul2020 and NAVADMIN 247/20 officer photographs is NOT provided to selection boards, however they are still filed to the OMPF ***

The officer OMPF (permanent personnel record) is routinely updated for all personnel actions concerning an officer during their career. The servicing Personnel Office that supports the officer’s duty station is responsible for forwarding documents for inclusion into the OMPF. The commanding officer and the individual officer are jointly responsible for ensuring that the OMPF is complete and contains information pertinent to the officer’s career.

Officers should familiarize themselves with enclosures 1 and 2 of BUPERSINST 1070.27E for information concerning documents placed in their record.

The Retain/Delete List can also be a useful tool.

PERS-313 does not update online "Corporate Data" (i.e. ODC, OSR, PSR, NSIPS, ESR, etc.). For ODC. OSR, PSR corrections, refer to the Point of Contact Listing in Appendix E of the Manual of Navy Officer Manpower and Personnel Classifications, Volume II, NAVPERS 15839I. For NSIPS and ESR corrections, contact your servicing Personnel Office.

Members can access, view and download their own OMPF record real-time through "OMPF - My Record" via BOL. See Official Military Personnel File (OMPF) - My Record for details.
Officer Photographs
MILPERSMAN 1070-181, provides instructions for creation and submission of your officer photograph. Electronic submission of the photo is also available, and a new version is currently being staffed which covers process, but it has not been published for this revision.

The preferred method for Officer Photo submission is by using the "OFFICER PHOTO" submission link on My Navy Portal, https:/ The Officer Photo - Automated Submission Guide can be accessed in the "Helpful Links" above.

Submission of the Officer Photo by mail is still authorized for those that are unable to submit them electronically, but if mailed, we cannot verify receipt unless submitted by a carrier which provides for tracking, and due to the sheer volume of documents received at PERS-313, it could take 7-10 days after receipt before it is viewable in the OMPF.

If you receive the "OMPF Missing or Invalid" error while trying to upload your photo, please review the OMPF Missing or Invalid Error – Officer Photograph document on how to resolve the issue.

Photo's received that do not comply with MILPERSMAN 1070-181 will be rejected. The below are the most common reasons a photo is rejected:
  • Photo is in Black and White - Photo Must Be In Color
  • Incorrect Form - Photo Must Be Attached To The Current NAVPERS Form 1070/884
  • Incomplete / Missing SSN - Form Must Have Complete SSN
  • Missing Signature - Form Must Be Signed By Member
If after 30 days from member submission, the photo is not viewable in the OMPF, the best course of action is to resubmit the photo.
Selection Boards
If a member knows or thinks that their record will be going before a board, do not wait until the board convenes to review and try to get a document added or removed from the OMPF record. We recommend that each board eligible member review their OMPF record six (6) months prior to the board convening date and promptly address any issues/errors discovered. Any updating correspondence should be mailed to PERS-313.

Mailing address:


Note:  Documents sent to a Board as a "Board Package" remain with the board until selections have been made. At that time, designated board members will destroy all of the documents received from board eligibles. Typically, these documents will not be turned over to PERS-313 for inclusion into their respective OMPFs.

The following MILPERMAN articles pertain to the Officer Permanent Personnel Record.

MILPERSMAN 1000-020  Pay and Personnel Record Maintenance Responsibilities
  • Policy
  • Records Responsibilities
  • Recall/ Mobilization Responsibilities
MILPERSMAN 1070-020  Officer Permanent Personnel Record
  • Policy
  • Document Categories
  • Updating the OMPF
  • Record Correction/Change Requirements
  • Record Review/Access
  • Documents provided to Selection Boards
MILPERSMAN 1070-030  Creating the Officer Permanent Personnel Record
  • Policy
  • Documents Used to Create Record
  • Where and How to Send Documents
  • Interservice Transfers
MILPERSMAN 1070-111  Submission of NSIPS and ESR Documents to the OMPF
  • Policy
  • NSIPS/ESR Documents
  • Best Practice

MILPERSMAN 1070-181  Officer Photographs

  • Policy
  • Uniform Requirements
  • Photograph Requirements
  • Title Board Specifications)
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