• Duplicate documents, both documents must be the exact same (one is a photocopy of the other)
• Remove a document that was erroneously filed in your record, i.e., another member’s document filed in your record.  If this document is in your OMPF, you may request this type of correction directly from NAVPERSCOM.
• Remove a document found in your record that is not legible, and replace it with a clean readable copy of the document (submit the new document under a cover letter to NAVPERSCOM.

• A document was filed in the OMPF record contrary to policy or regulation.
• Correct an error on a document when the correction is mandated by regulation (e.g. the regulation requires a specific word or code, such as a reenlistment code, but the clerk entered an erroneous code).
• Correct an error on a document if it is readily apparent on the face of the document that a clerical error was made (e.g., evident a service member reenlisted for 6 years, but dates provided indicate only a 5 year reenlistment; reenlisted on 24 DEC 04 for 6 years (24 DEC 10) but contract indicates enlistment expires 24 DEC 09).  This is restricted to changes that “do not” create a retroactive pay entitlement (see subparagraph (5) below).

Submitting Documents to be Filed into the OMPF

Auditing Your OMPF and Electronic Service Record (ESR)

• Six months prior to being Transferred from your parent command (and just prior to the transfer);
• Six months prior to being Separated from the Navy (and just prior to the separation);
• Six months prior to a Selection Board review;
• After an event occurs, the information is Posted and Verified in your ESR record and/or the document(s) is submitted and filed in your OMPF.  Examples:
  • You were awarded a service/unit award - the award must be recorded and Verified in the ESR only (the information will be transmitted to the OMPF upon separation or reenlistment).
  • A Permanent page 13 was issued - the entry is recorded in the ESR and Verified, then the page is submitted to the OMPF for filing.

• When you transfer to a new command or separated from the navy incorrect information can be hard to validate, the gaining command must contact the losing command to validate the information and at times that information could have been disposed of (that is another important reason to ensure your records are up-to-date prior to separation or transfer).
• ESR Closeout documents (NAVPERS 1070/605; 1070/880; 1070/881; and 1070/886) is only submitted to the OMPF upon discharge or reenlistment.  These documents cannot be printed from the menu pages and submitted, they must be printed from the ESR Closeout section by an ESR Supervisor.